Agenda and draft minutes

Venue: Town Hall - Bridge Street, Bideford, EX39 2HS. View directions

Contact: Democratic Services  Email: democratic.services@torridge.gov.uk

Items
No. Item

48.

Apologies For Absence

To receive apologies for absence from the meeting

Minutes:

Apologies for absence were received from Councillors Langford and Harding.

49.

Council Minutes pdf icon PDF 175 KB

Confirmation of the Minutes of the Meeting of the Council held on 28 October and 11 November 2019.

Additional documents:

Minutes:

It was proposed by Councillor Hackett, seconded by Councillor Craigie and -

 

Resolved:   That the minutes of the meeting held on 28 October be confirmed as a correct record and signed by the Chair.

 

(Vote: For – Unanimous)

 

Matters Arising:

 

Minute 35

 

Councillor Christie referred to the paragraph re ethical investments, and asked that Internal Overview & Scrutiny Committee revisit this item and obtain figures.

 

 

It was proposed by Councillor Watson, seconded by Councillor Inch and -

 

Resolved:   That the minutes of the meeting held on 11 November be confirmed as a correct record and signed by the Chair, subject to the following amendment:

 

Public Contributions – to amend the final paragraph as follows:

 

“…… particularly those who stood for transparency, to act for the common good of the people of Torridge with accessibility and integrity”.

 

(Vote: For 31, Abstentions 2)

 

 

50.

Public Contributions

15 minute period for public contributions

Minutes:

There were no public contributions.

51.

Declarations of interest

Members with interests to declare should refer to the Agenda item and describe the nature of their interest when the item is being discussed.

Minutes:

Members were reminded that declarations of interest should be made as and when the specific agenda item to which they related was under discussion.

52.

Agreement of Agenda Items Part I and II

Minutes:

The Chair, Councillor Brenton, informed the meeting that the Part II item will be withdrawn.

 

It was proposed by Councillor Hicks, seconded by Councillor Brenton that Agenda item 15 be brought forward.

 

(Vote:  For – Unanimous)

53.

Northern Devon Futures Group

To receive a verbal report of the Planning and Economy Manager and/or Sean MacKney, Petroc

Minutes:

Mr Sean MacKney, Chief Executive Officer and Principal of Petroc College, addressed the meeting on the Northern Devon Futures Group.  He explained that this would be a partnership between various partners, North Devon Council, Torridge District Council and Petroc College. 

 

Mr MacKney explained Petroc’s involvement with the Enterprise Centre at Roundswell.   The building is a Devon County Council investment to create start up space.  The role of Petroc will be to provide businesses with advice and support and the opportunity to get the right skills to businesses as they grow.    The centre, called a centre of Technology and Innovation Excellence, will be open to any potential entrepreneur.  It is envisaged that the facilities will be made available to those companies based at the Roundswell Development, and will allow for innovative businesses to grow and be nurtured in Northern Devon rather than having to go to Bristol, London or further afield.

 

Members expressed an interest in viewing the Centre.   Mr MacKney responded that the new offices will be launched early February and he would be happy to circulate details to anybody interested.

 

Councillor Craigie, in her capacity as Town Councillor, asked if any students might be interested in becoming involved with Bideford Town Council’s decarbonisation committee.  Mr MacKney said he will take up this offer.

 

It was noted that Mr MacKney will be attending the External Overview & Scrutiny Committee in January to talk about higher education.

 

54.

To consider correspondence or other business especially brought forward by the direction of the Chair

Minutes:

The Head of Paid informed the meeting that she was hoping to have provided an update on Appledore Shipyard, but due to the Election and Purdah, further information is awaited.   This will be emailed to Members once received.

55.

To answer questions submitted under Procedural Rule A9

Minutes:

There were no questions submitted under Procedural Rule A9.

 

56.

Election of Leader of the Council

Minutes:

It was proposed by Councillor Wiseman, seconded by Councillor Hackett and -

 

Resolved:

 

That: Councillor James be elected as Leader of the Council.

 

(Vote: For - Unanimous)

 

 

57.

Election of Deputy Leader of the Council

If the current Deputy Leader is appointed Leader of the Council

Minutes:

It was proposed by Councillor Bushby, seconded by Councillor Hawkins that Councillor Hodson be elected Deputy Leader of the Council.

 

It was proposed by Councillor Pennington, seconded by Councillor Brown that Councillor Hicks be elected Deputy Leader of the Council.

 

Vote:   For Councillor Hodson   -   15

           For Councillor Hicks       -   15

 

The Chair used his casting vote.

 

Resolved:

 

That Councillor Hodson be elected Deputy Leader of the Council.  

 

 

Councillor A Inch and Mr Richard Haste, Waste & Recycling Manager, left the meeting.

 

58.

Appointment of Councillor Director of ND+

Minutes:

It was proposed by Councillor Watson, seconded by Councillor McKenzie and –

 

Resolved:

 

That Councillor Hackett be appointed Councillor Director of ND+.

 

(Vote: For 20, Against 2, Abstentions 9)

59.

Homelessness Strategy pdf icon PDF 130 KB

To receive the report of the Customer Support Manager.

Additional documents:

Minutes:

The Customer Support Manager presented the report which sought Member approval of the Torridge District Council Homelessness Strategy 2020-2025. He explained the statutory requirements and the changes brought about by the Homelessness Reduction Act 2017 which had included the introduction of new software and new roles. 

 

The Lead Member for Homelessness told the meeting that a lot of hard work had been put into developing the new Homelessness Strategy and he extended his thanks to the Homelessness Officer and her team and the Customer Support Manager.  He reported on the workshop which had taken place adding that a further workshop for Councillors and Officers was planned for the New Year, which will provide a better understanding of homelessness and an insight into how people become homeless and the part played by mental health.   Councillor Clarke is looking to organise a tour of the new homelessness hostel in the New Year.

 

With regard to the impact of Universal Credit, The Customer Support Manager advised that there had been delays in receiving payment and the knock-on effect was that people were getting into arrears with payments and being put under pressure by landlords.

 

In response to a question about the projected overspend on homelessness  the Customer Support Manager informed the meeting that uncertainty around the potential increase in demand had necessitated additional expenditure but a system of triage had been put in place and it was anticipated the spend on temporary accommodation would be £50,000 less that budgeted.

 

The Deputy Leader acknowledged the efforts of the Lead Member and the Lead Officer.

 

It was proposed by Councillor Hodson, seconded by Councillor Clarke and –

 

Resolved:

 

That the Homelessness Strategy 2020 – 2025 be approved.

 

(Vote: For - unanimous)

 

Councillor Ford left the meeting.

 

60.

Localisation of Council Tax Support pdf icon PDF 516 KB

To receive the report of the Customer Support Manager

Minutes:

The purpose of the report, presented by the Customer Support Manager, was:

 

·         To update Members on the Council Tax Support Scheme for 2019/20

·         To obtain approval for the current Scheme 2019/20 to roll over to 2020/21

·         To obtain approval for the current Exceptional Hardship Policy to roll over to 2020/21

 

It was proposed by Councillor Brenton, seconded by Councillor Wiseman and -

 

Resolved:

 

·         That the 2019/20 Scheme and Exceptional Hardship Policy be rolled over to 2020/21

 

·         That a detailed report to introduce an income banded scheme be developed and presented to Council in 2020

 

(Vote:  For – Unanimous)

61.

Council Tax Base 2020/21 pdf icon PDF 165 KB

To receive the report, together with Appendix 1, of the Strategic Manager Resources

Additional documents:

Minutes:

Prior to the presentation of this item, a copy of the report containing final numbers for the Council Tax Base for 2020/21 was circulated.

 

The Strategic Manager (Resources) presented the report and explained that the tabled copy of the report contained figures which, as required by legislation, are extracted from the Council Tax system as at 30 November, which meant they could not be issued by the Agenda deadline.

 

In accordance with Council Tax regulations, the Authority are required to set its Council Tax Base by 31 January.

 

It was proposed by Councillor Brenton, seconded by Councillor Lock and -

 

Resolved:

 

That the Council Tax Base for 2020/21 be agreed.

 

(Vote:  For – Unanimous)

62.

Mid-Year Review of Treasury Management pdf icon PDF 221 KB

To receive the report of the Strategic Manager (Resources)

Additional documents:

Minutes:

The Strategic Manager (Resources) informed the meeting that no changes were proposed to the Mid-Year Treasury Management, and that the purpose of the report was to update Members on performance against the current strategy.

 

The report was noted.

 

63.

Petitions

To receive petitions (if any)

Minutes:

There were no petitions.

 

64.

Notices of Motion

64a

Written Notice of Motion from Councillor McGeough

For TDC to be the leading example for the first official Green Burial site - hopefully at the Bowden Green site, but anywhere in TDC would be helpful.

This would tie in very well with our biodiversity approach for the district.

 

 

Minutes:

Written Notice of Motion from Councillor McGeough

 

For TDC to be the leading example for the first official Green Burial site - hopefully at the Bowden Green site, but anywhere in TDC would be helpful.

This would tie in very well with our biodiversity approach for the district.

 

Councillor McGeough presented the Notice of Motion.

 

It was proposed by Councillor McGeough, seconded by Councillor Hames and –

 

Resolved:

 

That the Notice of Motion be referred to the Community and Resources Committee. 

 

(Vote: For – unanimous)

 

64b

Written Notice of Motion from Councillor Craigie

That this council being the licencing authority for Taxis encourage the transition to electric taxis in Bideford by:-

 

1.    Creation of a new GREEN TAXI BAY for electric taxis on the Quay on the opposite side of the road to the existing taxi rank (Using the existing under utilised loading bay)

 

2.    Installing 2 charging points for the taxis

 

3.    Offering interest free loans to taxi drivers wishing to change their taxi to an electric vehicle. ( This will be limited by funds available, so in the event that there are too many applicants a draw will be held)

 

4.    As funds are replenished, by the loan repayments and sale of electricity to the taxis, new loans will be made available

 

Minutes:

Written Notice of Motion from Councillor Craigie

 

That this council, being the Licencing Authority for taxis, encourage the transition to electric taxis in Bideford by:-

 

  1. Creation of a new GREEN TAXI BAY for electric taxis on the Quay on the opposite side of the road to the existing taxi rank (Using the existing under utilised loading bay)

 

  1. Installing 2 charging points for the taxis

 

  1. Offering interest free loans to taxi drivers wishing to change their taxi to an electric vehicle. ( This will be limited by funds available, so in the event that there are too many applicants a draw will be held)

 

  1. As funds are replenished, by the loan repayments and sale of electricity to the taxis, new loans will be made available

 

 

Councillor Craigie presented her Notice of Motion.

 

It was proposed by Councillor Craigie, seconded by Councillor Hames and –

 

Resolved:

 

That the Notice of Motion be taken to the Climate Change Working Group. Recommendations from that Group to be presented to the Community & Resources Committee.

 

(Vote: For 16, Against 13, Abstentions 2)

 

65.

PART II - (CLOSED SESSION)

Items which may be taken in the absence of the public and press on the grounds that exempt information may be disclosed.

 

66.

Staffing - Confidential update from the Chair of Council

Minutes:

It was proposed by Councillor Brenton, seconded by Councillor McGeough and –

 

Resolved:

 

That this item be withdrawn,

 

(Vote:  For – Unanimous)