Agenda and minutes

Venue: The Pier House, Westward Ho!

Contact: Democratic Services  Email:

No. Item


Apologies For Absence

To receive apologies for absence from the meeting


Apologies for absence were received from Councillors:  Langton-Lockton, Boundy, James, Cottle-Hunkin, Boyle, Parker, Gregorek, Johns, Wiseman, Davis and Hancock.


Council Minutes pdf icon PDF 82 KB

Confirmation of the Minutes of the Meetings of the Council held on 17 September 2018 and the Extraordinary Council meeting held on 1 October 2018.

Additional documents:


It was proposed by Councillor Hackett, seconded by Councillor Watson and -


Resolved:   That the minutes of the meeting held on 17 September 2018 be confirmed as a correct record and signed by the Chair.


(Vote: For 20, Abstentions 2)



It was proposed by Councillor A Inch, seconded by Councillor Lock and –


Resolved:   That the minutes of the Extraordinary meeting held on 1 October 2018 be confirmed as a correct record and signed by the Chair.


(Vote:  For 17, Abstentions 5)



Public Contributions

15 minute period for public contributions


Mr Marten Gallagher addressed the meeting with regard to the Community Governance Review.   He spoke in favour of the suggested change to amend Monkleigh and Weare Giffard boundary so that all Annery Kiln are in the Weare Giffard parish.    He outlined the benefits to the suggested change, all of which were recognised and supported by the residents of Annery Kiln.  Members were asked to support the residents of Annery Kiln and to agree the proposed boundary change.


Ms Julia Landolfi on behalf of Monkleigh Parish Council addressed the meeting with regard to the Community Governance Review.   She spoke against the suggested change to include Annery Kiln in the Weare Giffard parish giving reasons as to why the residents of Monkleigh and the Parish Council were not in favour of this proposal. She also expressed concern that both Monkleigh School and the Parish Council had not been made aware of the suggested change at an early date, and therefore had not been given enough time to respond to the consultation.  (This concern was addressed by the Governance Manager when presenting the Community Governance Review report).



Declarations of interest

Members with interests to declare should refer to the Agenda item and describe the nature of their interest when the item is being discussed.


Members were reminded that declarations of interest should be made as and when the specific agenda item to which they related was under discussion.


Agreement of Agenda Items Part I and II


There were no Part II items.


To consider correspondence or other business especially brought forward by the direction of the Chair


No correspondence or other business was brought forward.


To answer questions submitted under Procedural Rule A9


There were no questions submitted under Procedural Rule A9.



Adoption of the North Devon and Torridge Local Plan pdf icon PDF 148 KB

To receive the Report and Appendices of the Planning and Economy Manager

Additional documents:


Mr Ian Rowland, Senior Planning Policy Officer for Torridge, introduced this item, the purpose of which was for Councillors from both North Devon and Torridge Councils to give consideration to the adoption of the Joint North Devon and Torridge Local Plan, as part of the development plan for Torridge and North Devon.


The Senior Planning Policy Officers from both Authorities gave a joint Power Point presentation which gave an introduction to the Local Plan.  The presentation included outlining the processes of examination, the key points made in the Inspector’s Report which concluded that the Plan is sound, subject to the application of the main modifications detailed in Appendix 2 attached to the report, and also what Councillors should be considering at the meeting for adoption of the Plan.  The presentation can be viewed by clicking on the following - Link


North Devon Councillor Yabsley, Chair of the Joint Local Plan Working Group addressed the meeting and commented on the good working relationship between both Authorities and the hard work carried out by Officers.


Torridge Councillor Watson, Lead Member for Planning, addressed the meeting and thanked all Officers who had been involved in the preparation and proposed adoption of the Local Plan.  


During the debate a number of comments/issues were raised by Councillors from both Authorities, and all were addressed by the Senior Planning Policy Officers.


It was proposed by Councillor Watson, seconded by Councillor Whittaker

and -




1.            That the North Devon and Torridge Local Plan 2011- 2031 be adopted in accordance with s23 of the Planning and Compulsory Purchase Act 2004; recognising that the adopted North Devon and Torridge Local Plan 2011-2031 is made up by the Submission Local Plan (June 2016), as amended by:


a.    the application of the schedule of Main Modifications recommended by the Inspector Appendix 2 attached to the report: and


b.    the application of the schedule of additional modifications, Appendix 3 attached to the report


2.            That the Policies Maps associated with the North Devon and Torridge  Local Plan be adopted


3.            That subject to the agreement of  recommendation 1, the Local Plan adoption statement and the sustainability appraisal report are made available as soon as possible including sending a copy of the adoption statement to the Secretary of State in accordance with Regulations 26 and 35 of the Town and Country Planning (Local Plan) Regulations (as amended).


4.            That the Planning and Economy Manager in consultation with the lead Member for Planning and counterparts at North Devon Council (Head of Place and lead Member for Planning) be delegated authority to make any further additional modifications to the Local Plan prior to final publication, where these modifications are confined to the: correction of typographical errors, improving clarity and consequential cross referencing and amendments to policy or paragraph reference numbering resulting from,  the reformatting of the Local Plan as set out in paragraph 2.27 of the report.



(Vote:  For 20, Against 2, Abstentions 1)



A vote was taken by North Devon Council  ...  view the full minutes text for item 16.


Community Governance Review pdf icon PDF 67 KB

To receive the report of the Head of Paid Service.

Additional documents:


The Governance Manager presented the report, the purpose of which was :


1.    To update Councillors on the outcome of the final Community Governance Review consultation, and


2.    For Members to agree the changes to the boundaries of Parishes as set out in the report


Prior to the presentation Councillor Pennington declared a pecuniary interest as he owns property that would be affected by one of the proposals.


Councillor Pennington asked that the speakers be allowed to address the meeting again to remind those present of their issues/concerns. This request was declined by the Chair.


In answer to a statement made by a speaker, the Governance Manager confirmed that emails had been sent allowing time for Monkleigh to respond to the consultation, and that this proposal had only been received during the second round of Consultations.  He also confirmed that he had been advised that Monkleigh school had now withdrawn their previous objections.


It was proposed by Councillor Whittaker, seconded by Councillor Hellyer and




That the following changes to parish boundaries be agreed:


·         To amend Abbotsham/Northam boundary so that all residents of Kenwith Castle Gardens are in the Abbotsham Parish


·         Littleham & Landcross Parish to include part of Bideford South (following River Yeo to A386, up Coach Drive to Jennetts Reservoir)


·         Amend Monkleigh and Weare Gifford Boundary so that all of Annery Kiln is in the Weare Giffard Parish



(Vote:  For 19, Abstentions 3)



Councillor D Brenton left the meeting.




Transforming Torridge Programme (standing item)


A brief update was given by the Head of Paid Service as follows:


It is anticipated that all staff will be moved to Riverbank House week commencing 19 November.


Councillor Simon Inch, as Chair of the Council, had been asked to carry out the opening of the customer hub.  This will be a low key affair.


Members expressed concerns with regard to Bridge Buildings remaining empty during the winter months.  They also enquired as to the current situation with regard to marketing the property.


The Head of Paid Service advised that the building will be maintained by the Property Team, and at present there is no firm buyer, but the building had been marketed and interested parties had been shown around the property. 


The Strategic Manager (Resources) addressed the meeting and gave an update on the current position regarding the property.  He reminded Members of the update given as a previous Full Council meeting when a potential buyer had pulled out and the reasons why.  Following this the marketing of the building continued, but information received from the Agents had been there is no demand for that type of building in the town at present.  He advised the Authority would be looking to remarket after Christmas. 



To receive petitions (if any)


There were no petitions.



Notices of Motion


There were no notices of motion.



On behalf of both Councils, Councillor Simon Inch expressed thanks to the Pier House for accommodating the meeting, and asked that a letter of thanks is sent.