Agenda and minutes

Venue: Town Hall - Bridge Street, Bideford, EX39 2HS. View directions

Contact: Democratic Services  Email: democratic.services@torridge.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor D Brenton, Councillor B Boundy and Rob Hutchins (Devon Audit Partnership).

2.

Minutes pdf icon PDF 169 KB

Minutes:

The minutes of the meeting held on the 19 July 2016 were presented.

 

It was proposed by Mr A Ashworth, seconded by Councillor K James and –

 

Resolved:

 

That the minutes be confirmed as a correct record and signed by the Chair.

 

(Vote: For 4, Abstentions 2)

 

3.

Declaration of Interests

Members with interests should refer to the agenda item and describe the nature of their interest when the item is considered.

Minutes:

There were no declarations of interest.

 

4.

Agreement of Agenda Items Part I and II

Minutes:

The agenda as circulated was agreed.

5.

Urgent Matters Brought Forward with the Permission of the Chair

Minutes:

There were no urgent matters brought forward.

6.

Corporate Risk Register

To receive a verbal update from the Strategic Manager (Resources)

Minutes:

The Strategic Manager (Resources) gave a verbal update on the Corporate Risk Register. The Strategic Manager (Resources) confirmed that all Service Risk Registers had been reviewed and business plans had been completed.

 

Following the review of all Service Risk Registers, the Strategic Manager (Resources) has asked all Operational Managers to review the information by mid September and provide the necessary updates. The findings will be brought to the next A& G meeting on the 29 November with the Corporate Risk Register.

 

7.

ISA260 Audit Findings Report 2015/16 and Letter of Representation

To receive a verbal update from the Grant Thornton Audit Manager.

Minutes:

Geraldine Daly from Grant Thornton circulated the Audit Findings report 2015/2016. Geraldine advised that there had been amendments made, with the main changes being in the Executive Summary.  Members noted that all the amendments had been worked through and issues addressed.

 

It was stated that Grant Thornton was in a position to issue an unqualified opinion on the Council’s Financial Statements 2015/16 And Value for Money conclusion.

 

The report and letter of representation were noted.

 

During discussions on the Audit Findings, Members discussed receiving further training and guidance from Grant Thornton.

 

It was proposed by Councillor J Himan, seconded by Councillor R Julian and –

 

Resolved:

 

That the Chair would speak to the Grant Thornton Audit Manager regarding the issues discussed and would then ascertain whether it was necessary to set up a Task and Finish Group.

 

(Vote: For, unanimous)

 

8.

Presentation of the Financial Statements

To receive a verbal update and Financial Statement 2015/16 from the Strategic Manager (Resources)

Minutes:

The Strategic Manager (Resources) circulated a hard copy of the Financial Statement. He confirmed that any changes Grant Thornton has requested from the draft statement had been made. Members noted the changes.

 

9.

Approval of the Financial Statements for the year ending 31 March 2016

The Committee to approve the Financial Statements for the year ending 31 March 2016 and authorise the signing of:

·         The Letter of Representation

·         The Financial Statements by the Chair of the meeting

·         The Annual Governance Statement by the Chair of Audit & Governance Committee, the Statutory Finance Officer, Leader of the Council and Head of Paid Service 

Minutes:

It was proposed by Councillor James, seconded by Councillor Julian and –

 

Resolved:

 

That the Committee approve the Financial Statements for the year ending 31 March 2016 and authorise the signing of:

  • The Letter of Representation
  • The Financial Statements by the Chair of the meeting
  • The Annual Governance Statement by the Chair of Audit & Governance Committee, the Statutory Finance Officer, Leader of the Council and Head of Paid Service

 

(Vote: For 5, Abstentions 1)

10.

Audit Reports Issued to date pdf icon PDF 260 KB

To receive a report from the Service Improvement Officer

Minutes:

The Service Improvement Officer presented internal Audit reports for Rental Venues, Procurement and Housing. The Service Improvement Officer summarised the findings of each report individually and Members discussed.  The opinions for these audits at the time of publication were Satisfactory for Rental Venues and Procurement and Satisfactory/Marginal for Housing Opinions.

 

Members noted the reports.

11.

Annual Governance Statement - Review of Evidence: Principle 4.3 pdf icon PDF 132 KB

Review of evidence with the Service Improvement Officer

Minutes:

The Service Improvement Officer presented the evidence to support the Annual Governance Statement. The evidence in section 4.3 was discussed and the supporting database was noted.

 

12.

Appointment of External Auditors from 2018/19

To receive verbal updates from the Strategic Manager (Resources)

Minutes:

Members discussed the appointment of External Auditors from 2018/2019. The Strategic Manager (Resources) confirmed that this will be discussed at the next committee meeting with a recommendation going to Full Council in December.

13.

Forward Plan pdf icon PDF 137 KB

Minutes:

The Forward Plan was discussed and it was agreed that the Annual Certification Letter be moved from 29 November 2016 committee meeting to 18 April 2017 and that Audit Commission Fraud Briefing be removed from the committee meeting on 18 April 2017.