Agenda, decisions and minutes

Venue: Town Hall - Bridge Street, Bideford, EX39 2HS

Contact: Democratic Services  Email: democratic.services@torridge.gov.uk

Items
No. Item

31.

Apologies for Absence

To receive apologies for absence from the meeting.

Minutes:

Apologies for absence were received from Councillors R Lock and R Wiseman. 

32.

Minutes of the Community & Resources Committee meeting held on 16 July 2018 pdf icon PDF 56 KB

Minutes:

It was proposed by Councillor Whittaker, seconded by Councillor McGeough               and -

 

Resolved:   That the Minutes of the meeting held on 16 July 2018  be signed as a correct record.

 

(Vote:  For 8, Abstentions 2)

 

33.

Action List pdf icon PDF 52 KB

Minutes:

Torridge Business Investment Scheme (formerly Dragons Den project) – the Economic Development Officer would be preparing a draft report, but this had been delayed due to him being on leave.

34.

Public Contributions

Public contributions in accordance with the current scheme

Minutes:

There were no public contributions.

 

35.

Forward Plan pdf icon PDF 56 KB

Minutes:

Reference was made to the Westward Ho! Park item which had been included on the Forward Plan for the October meeting.   The Head of Paid Service explained the processes involved for both the Petition and Councillor Laws Notice of Motion.   Officer’s had been discussing the best ways in which to deal with this, as they are two separate processes.

 

The Forward Plan was noted. 

 

36.

Declarations of Interest

Members with interests to declare should refer to the Agenda item and describe the nature of their interest when the item is being considered.

Minutes:

Declarations of interest were made when the specific agenda items to which they related were under discussion.

37.

Agreement of Agenda between Parts I and II

Minutes:

It was proposed by Councillor Hackett, seconded by Councillor Himan and –

 

Resolved:    That the Agenda as circulated be agreed.

 

(Vote: For 9, Abstentions 1)

 

38.

Urgent Matters of information to be brought forward with the permission of the Chair and the Committee

Minutes:

The Head of Paid Service updated the Committee on an incident that had occurred in Bideford Harbour.   The standby Officer had taken a call from the Coastguards reporting that the boat “Dracoena” had developed a leak and was sinking.   There had been a concern with regard to an oil spill which had been dealt with by the emergency services.   A team from Torridge assisted in the operation the following day.   Options were being looked at regarding the removal of the boat from the harbour.

 

39.

Gypsy & Travellers pdf icon PDF 97 KB

To receive the report of the Customer Support Manager

Decision:

Resolved:

 

·         That no further monies are spent on Consultants

·         That the contents of the report be noted

 

Minutes:

The Customer Support Manager updated Members on the work of the Gypsy and Traveller Working Group.

 

A lengthy discussion followed when a number of questions and concerns were raised and all were addressed by the Customer Support Manager.   Members were reminded that this report was to give an update only.  A Final Report containing all relevant information to be received from the consultants engaged to review possible sites for permanent and transit pitches for both TDC and ND Council required for the development of the Joint Local Plan within the next few days.  The relevant information relating to TDC can then be shared with Members.

 

Councillor Hicks arrived at 10.45am.

 

Councillor Whittaker agreed to write a further letter to Devon County Council in relation to identifying potential sites.  Councillor Whittaker put forward a proposal that no further monies be spent on Consultants reviewing potential gypsy and traveller site options.

 

It was proposed by Councillor Whittaker, seconded by Councillor Morrish

and -

 

Resolved:

 

·         That no further monies are spent on Consultants

·         That the contents of the report be noted

 

(Vote:  For – Unanimous)

40.

Transforming Torridge Programme

To receive a verbal update from the Head of Paid Service and Leader (standing item)

Minutes:

The Head of Paid Service updated as follows:

 

·         Works at Riverbank House are progressing swiftly

·         Former planning office almost complete, as is former Democratic Service office and Corporate Support office

·         Ground floor offices are being worked on

 

A Programme Board meeting to take place 30 August where updates will be presented.  Following which the minutes will be circulated to all Members.     

41.

Debt Recovery Presentation pdf icon PDF 224 KB

To receive a presentation from the Council Tax Team Leader

Minutes:

A power point presentation on “Council Tax Recovery” was given by the Council Tax Team Leader.   The presentation can be found on the link here

 

Universal Credit was referred to by Members in relation to the impact it would have on debt - the Customer Support Manager responded stating that as Universal Credit only came in within TDC in July, it was too early in the process to advise further.

42.

Exclusion of the Public

The Chair to move:

 

That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information by virtue of paragraph 2 of Part I and paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

Minutes:

Legal advice was given by the Solicitor following a request that not all cases detailed in the Part II report should be presented and debated in Part II, but that some should be in Part I. 

 

It was proposed, seconded and –

 

Resolved:

 

That under Section 100(a)(4) of the Local Government act (as amended) the public be excluded from the meeting for the following items of business because of the likely disclosure of exempt information by virtue of Paragraph 3 of Part 1 and Paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

 

(Vote:  For – Unanimous)

43.

PART II (CLOSED SESSION)

44.

Non Recoverable Debts

To receive the report of the Customer Support Manager

Decision:

Resolved:

 

That the writing off of the debts listed in Appendix 1 attached to the report, be deferred.

Minutes:

The Customer Support Manager presented the report, the purpose of which was for Member approval to write off debts that cannot be recovered.

 

Each of the five cases was presented and discussed individually.

 

Councillor Morrish declared a personal interest in relation to Case 3.

 

The Customer Support Manager advised that in the case of absconded debtors, if traced at a later date after write off of debt, the debt would be reinstated and recovery action would be pursued.  The Customer Support Manager agreed to look at previous records to ascertain whether monies had been recovered under this course of action.   Details to be provided.

 

Following further discussion and advice from the Strategic Manager (Resources) it was proposed by Councillor Morrish, seconded by Councillor Hackett and -

 

Resolved:

 

That the writing off of the debts listed in Appendix 1 attached to the report, be deferred.

 

(Vote:  For 6, Against 4)

 

 

 

It was proposed by Councillor Whittaker, seconded by Councillor Morrish that the press and public be re-admitted.

 

(Vote:  For – Unanimous)