Agenda and minutes

Venue: Virtual Meeting via Zoom with Public Access via YouTube https://tinyurl.com/TorridgeYouTube

Contact: Mary Richards  Email: mary.richards@torridge.gov.uk

Media

Items
No. Item

1.

Apologies For Absence

To receive apologies for absence from the meeting.

Minutes:

There were no apologies for absence.

2.

Minutes pdf icon PDF 142 KB

Confirmation of the Minutes of the meeting held on 22 January 2020.

 

Minutes:

It was proposed by Councillor Pennington, seconded by Councillor Harding and –

 

Resolved:

 

That the minutes of the meeting held on 22 January 2020 be agreed and signed as a correct record.

 

A recorded vote was taken.

 

COMMITTEE MEMBER

FOR

AGAINST

ABSTAIN

CLLR COTTLE-HUNKIN C

x

 

 

CLLR FORD, L

 

 

x

CLLR HARDING, S

x

 

 

CLLR HAWKINS, C

x

 

 

CLLR LANGFORD, S

x

 

 

CLLR LEATHER, C

 

 

x

CLLR McKENZIE, J

x

 

 

CLLR NEWTON, S

 

 

x

CLLR PENNINGTON, P

x

 

 

Mr P TOPHAM

x

 

 

 

 (Vote: For 7, Abstentions 3)

 

Matters arising

 

Minute 71 – Fire Service Update

 

Councillor Ford wished to express his gratitude to his fellow Members for the acknowledgement of his work with the Fire Service.

 

Minute 63 – Minutes: Matters Arising

 

An update was sought on Appledore shipyard.  The Planning & Economy Manager advised that no official notification had been received from the Government, although he was aware of the rumours regarding a potential buyer.

 

Minute 69 – 1610 Update: Recommendations

 

The Chair asked that the update be deferred to Agenda Item 9, Consideration of the Forward Plan.

 

Minute 70 – Northern Devon Futures Group

 

Mr Topham asked whether a meeting had been convened to discuss the question Mr MacKney had put to the Committee.  Response deferred to Agenda Item 9, Consideration of the Forward Plan.

 

 

Minute 57 – Play Strategy: Representatives on the Westward Housing Board

 

The Planning & Economy Manager informed the meeting that when Tarka Housing had been managing the housing stock there had been TDC representation on the Board.  However, as time has elapsed, there was no longer a requirement for this.  Westward Housing run a senate, comprising of tenant and Board representatives, which gives tenants an opportunity for their voice to be heard.

3.

Public Participation

15 minute period for public contributions.

 

The deadline for registering to speak is 2.00pm on Monday 20 July.  If you wish to register to speak, please e-mail dem.services@torridge.gov.uk

Minutes:

There were no contributions from the public.

4.

Action List pdf icon PDF 110 KB

Additional documents:

Minutes:

Minute 25 – To compile a list of organisations to be invited under the Forward Plan items.

 

The Environmental Health & Community Safety Manager apologised that this had not been completed.  An update will be provided once the Forward Plan has been set.

 

Minute 49 – to refer recommendations relating to the CSP to the Environmental Health & Safety Manager

 

A supplementary document had been circulated and published prior to the meeting.  Comprehensive updates together with additional papers had been provided by the Environmental Health & Community Safety Manager and these were reviewed.  The following responses were discussed further:

 

Statement of Finances and attendance record of the CSP

 

Councillor Leather clarified that he had been expecting a budget and an indication as to where monies had been spent and whether there were there still monies available.  The end of year evaluation report did not provide this.  Also, the list of attendees did not deliver a record of attendance.

 

The Environmental Health & Community Safety Manager apologised for the misunderstanding but was able to confirm that attendance at meetings was, in fact, excellent.  Meetings had recently dropped off because of Covid-19 but discussions about re-instating them were under way with North Devon Council.

 

With regard to finances, each of the councils receive £12,500 from the Office of the Police & Crime Commissioner and that is the budget.  The end of year evaluation report was the return to the OPCC showing how the money had been spent.  Funding for the coming year had already been distributed and allocated to various projects with approval from the OPCC.

 

Statutory obligation of the CSP to report back to the democratic body

 

It was noted that the CSP has a statutory responsibility to report back to the local authority on an annual basis.  This generally takes place towards the end of the year.

 

It was proposed by Councillor Pennington and seconded by Councillor Cottle-Hunkin –

 

That:

 

The meeting with the CSP be scheduled for the late October meeting and that it be a joint meeting with North Devon Council.

 

A recorded vote was taken

 

A recorded vote was taken.

 

COMMITTEE MEMBER

FOR

AGAINST

ABSTAIN

CLLR COTTLE-HUNKIN C

x

 

 

CLLR FORD, L

x

 

CLLR HARDING, S

x

 

 

CLLR HAWKINS, C

x

 

 

CLLR LANGFORD, S

x

 

 

CLLR LEATHER, C

x

 

CLLR McKENZIE, J

x

 

 

CLLR NEWTON, S

x

 

CLLR PENNINGTON, P

x

 

 

Mr P TOPHAM

x

 

 

 

 (Vote: For - unanimous)

 

It was noted that some of the documents attached to the end of year evaluation report could not be opened.

 

Minute 57 – Play Strategy

 

It was hoped that the meeting due to have taken place with Westward Housing, which had been cancelled, could be reinstated.  Members discussed the importance of play facilities and felt strongly that a meeting with Westward Housing should be prioritised on the Forward Plan.  The suggestion was made that a sub-committee be set up to look at Westward Housing.  It was agreed this would be further discussed later in the meeting under Agenda Item 9, Forward  ...  view the full minutes text for item 4.

5.

Declaration Of Interests

Members with interests should refer to the agenda item and describe the nature of their interest when the item is considered.

 

Minutes:

Members were reminded that declarations of interest should be made as and when the specific agenda item to which they related was under discussion.

 

6.

Agreement Of Agenda Items Part I and II

Minutes:

There were no Part II items.

7.

Urgent Matters Brought Forward With the Permission Of The Chair

Minutes:

The Chair offered the committee the opportunity to highlight any urgent matters they wished to raise but none was brought forward.

8.

Annual Report pdf icon PDF 276 KB

To approve the annual report.

Minutes:

The Chair thanked the Democratic Services Officer for preparing the report.

 

In relation to the Partner Evaluation, Councillor Leather sought clarification on the scoring.  Mr Topham explained the methodology behind the scores and range of scores and took on board the comment that scores out of 10 might make easier reading. 

 

Members discussed the scores, raising concern about some of the low scores and wondered if it was possible to drill down into this.  Mr Topham requested a specific query by e-mail which he would attempt to answer.  Mr Topham suggested that, as it was a small sample, the comments in bold better reflected the thoughts of partners.

 

It was proposed by Councillor Leather and seconded by Councillor Newton -

 

That:

 

The Annual Report be published to the website and then presented to Full Council at a future date.

 

A recorded vote was taken.

 

COMMITTEE MEMBER

FOR

AGAINST

ABSTAIN

CLLR COTTLE-HUNKIN C

x

 

 

CLLR FORD, L

x

 

CLLR HARDING, S

x

 

 

CLLR HAWKINS, C

x

 

 

CLLR LANGFORD, S

x

 

 

CLLR LEATHER, C

x

 

CLLR McKENZIE, J

x

 

 

CLLR NEWTON, S

x

 

CLLR PENNINGTON, P

x

 

 

Mr P TOPHAM

x

 

 

 

 (Vote: For - unanimous)

 

9.

Consideration Of The Forward Plan pdf icon PDF 199 KB

Additional documents:

Minutes:

The Chair initiated a discussion on the items Members would like to prioritise on the Forward Plan, adding that there was a need for flexibility in the current climate.  The following priorities were raised:

 

·         Broadband in rural areas

 

Councillor Pennington declared a personal interest – lives in area where broadband is particularly poor

 

·         Generation divide coming from Pandemic - a lot of the population is elderly and will still be shielding.  Balanced against that, our young people need to move forward.

·         The green agenda

·         Play strategy

·         Leisure services

·         Continue to support the voluntary sector and the NHS

·         Housing – affordable housing and housing associations

·         TDC affordable housing scheme

·         Westward Housing

·         Mobile phone connectivity in rural areas

·         Unemployment, poverty and mental health

·         Brexit – trade deals, particularly agriculture

·         Impact of Covid-19 – to be talking with the NHS, Public Health and Petroc

 

On a more general level, councillors agreed that it was better to concentrate on doing a few things well, things where the Committee could effect a real change. It was also felt unnecessary to bring organisations in if they were performing well.  Whilst it was acknowledged that a direct focus would be more constructive it was noted that it was important to comment on wider topics in order that silence was not misinterpreted as contentment.

 

With regard to affordable housing, Councillor Watson told the Committee that on the site earmarked by Westward Housing for the TDC visit, all 45 plots had been taken and Westward Housing were looking for more land. 

 

Issues surrounding housing benefit and the standard of accommodation in the rented sector were also discussed.  The Environmental Health & Community Safety Manager to address questions regarding specific cases outside of the meeting.

 

The Planning & Economy Manager asked that the Committee consider holding daytime meetings due to the extraordinary resource required for evening Zoom meetings.  It was noted that this did not suit some Members due to work commitments.

 

It was proposed by Councillor Pennington and seconded by Councillor Leather –

 

That:

 

The meeting on 14 October commence at 6.00pm and the meetings on 2 September and 25 November commence at 2.00pm.

 

A recorded vote was taken.

 

COMMITTEE MEMBER

FOR

AGAINST

ABSTAIN

CLLR COTTLE-HUNKIN C

x

 

 

CLLR FORD, L

x

 

CLLR HARDING, S

x

 

 

CLLR HAWKINS, C

x

 

 

CLLR LANGFORD, S

x

 

 

CLLR LEATHER, C

x

 

CLLR McKENZIE, J

x

 

 

CLLR NEWTON, S

x

 

CLLR PENNINGTON, P

x

 

 

Mr P TOPHAM

x

 

 

 

 (Vote: For - unanimous)

 

The Chair summarised the top priorities coming out of the discussions as:

 

·         Housing

·         Covid-19

·         Unemployment

·         Brexit

·         Broadband

·         Play Strategy

 

Councillor McKenzie left the meeting at 11.50am.

 

It was proposed by Councillor Pennington and seconded by Councillor Leather –

 

That:

 

The Forward Plan be populated as follows:

 

2 September             2.00pm           Play Strategy

14 October                 6.00pm           Westward Housing

25 November            2.00pm           CSP - joint meeting with NDC

 

A recorded vote was taken.

 

COMMITTEE MEMBER

FOR

AGAINST

ABSTAIN

CLLR COTTLE-HUNKIN C

x

 

 

CLLR FORD, L

x

 

CLLR HARDING, S

x

 

 

CLLR HAWKINS, C

x

 

 

CLLR LANGFORD,  ...  view the full minutes text for item 9.