Agenda and minutes

No. Item


Agenda pdf icon PDF 146 KB






(01271) 374428





Crematorium Manager,

Old Torrington Road,



Tel: (01271) 345431




A meeting of the above Committee will be held at the Crematorium, Barnstaple on FRIDAY 20th OCTOBER 2017 AT 2.30 p.m.


Members:       Representing North Devon Council


Councillors Mrs Barker, Edgell, Harrison, Jones, Lane, Moores and Yabsley (Chairman).


                        Representing Torridge District Council


Councillors Dezart, A. Inch, S Inch, Langmead (Vice Chairman) and Pennington.




1.         Apologies for Absence.


2.                     To approve as a correct record the minutes of the meeting held on 4th         August 2017 (attached).


            (a)       Matters Arising


3.         Items brought forward which, in the opinion of the Chairman, should be considered by the meeting as a matter of urgency.


4.         Declarations of Interest.


5.         To agree the agenda between Part ‘A’ and Part ‘B’ (Confidential Restricted Information).




6.         Larkbear Planning Application. Jean Watkins, NDC Planning Officer to     attend


7.         Upper Car Park – Phase 2 Snagging Update. Andrew Wilson NDC to         report


8.         Crematorium Matters. Report by the Crematorium Manager (attached)


9.         Performance Monitoring Report – Quarter 2 2017/18. Report by        Treasurer (attached).


PART ‘B’ (Confidential/Restricted Information)



NOTE:  Local Government (Access to Information) Act 1985


In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:


1.         All relevant statutory provisions.

2.         All relevant Government circulars and ministerial advice.

3.         All relevant adopted policies of the Council.

4.         Capital Works Programme.

5.         Current Estimates.

6.         Standing Orders

7.         Consultants’ opinion and advice.

8.         Published works relevant to the subject of the report.





















Additional documents:




Minutes of a meeting of the NORTH DEVON CREMATORIUM JOINT COMMITTEE held at the Crematorium, Barnstaple on Friday 20th October 2017 at 2.30 p.m.


Present:         Representing North Devon District Council


Councillors Edgell, Jones, Lane, Moores and Yabsley (Chairman)


                        Representing Torridge District Council


Councillors A.Inch, S.Inch and Pennington.




Procurement and Service Delivery Manager, Crematorium Manager, Secretary and Accountant


Also Present:


Jean Watkins (NDC Lead Planning Officer) and Sarah-Jane Mackenzie-Shapland (NDC Planning Officer) for minute (d) only.


(a)       APOLOGIES


Apologies were received from Councillors Harrison and Langmead and Steve Hearse (Treasurer)


(b)       MINUTES


RESOLVED that the minutes of the meeting held on 4th August 2017 (previously circulated) be approved as a correct record and signed by the Chairman.




Councillors A.Inch and Edgell declared interests as Devon County Councillors


Councillor Yabsley declared an interest as a Devon County Councillors and Member of NDC Planning Committee.


Councillor Lane declared an interest as a Member of NDC Planning Committee.








Jean Watkins (NDC Lead Planning Officer) and Sarah-Jane Mackenzie-Shapland (NDC Planning Officer) stated the following:


(i)         that the s106 monies from the Sandringham Gardens application had        been secured for the purchase of the extension to the woodland.


(ii)        that the signing of the s106 agreement agreed on the outline           application consent had not yet been signed due to issues with the land      owning parties.


(iii)       the current full application was for 236 dwellings and should have replicated the terms and contributions of the outline permission. However, the submission changed the access plans which would             have an impact on the Crematorium Memorial Garden. Following    negotiations the access had now been moved back to its original            location. It was imperative that the future of the woodland areas around            the Crematorium were preserved.


(iv)       that upon completion of the 400th dwelling the access/junction onto the     A361 (primary access) should have been completed. In the interim      access to the Crematorium and Old Torrington Road for construction traffic and visitors to the Crematorium would be via Gratton Way. The         Bus Gate would be removed and relocated in Old Torrington Road. It    was proposed to re-locate the bus gate on the completion of the 100th       dwelling but the Planning Committee had requested that it be re-    located at the commencement of the development.

The Joint Committee was agreed that construction traffic should be routed via Gratton Way and that the bus gate should be removed to facilitate this.

The Committee raised the following concerns:

(A)       At the proposed bus gate being re-provided in Old Torrington Road as        a straight replacement of the existing gate and that alternatives needed          to be considered. It was considered that             Gratton Way would not be a          particularly dignified way for bereaved families in funeral corteges to     approach the Crematorium nor would it have the capacity to take the          level of traffic envisaged.  

(B)       The length of time it would take before the alternative access onto  ...  view the full minutes text for item 4.