NORTH DEVON CREMATORIUM JOINT COMMITTEE
A meeting of the above Committee will be held at the Crematorium, Barnstaple on FRIDAY 9th FEBRUARY 2018 AT 2.30 p.m.
Members: Representing North Devon Council
Councillors Mrs Barker, Edgell, Jones, Lane, Moores and Yabsley (Chairman).
Representing Torridge District Council
Councillors Dezart, A. Inch, S Inch, Langmead (Vice Chairman) and Pennington.
1. Apologies for Absence.
2. To approve as a correct record the minutes of the meeting held on 20th October 2017 (attached).
(a) Matters Arising
3. Items brought forward which, in the opinion of the Chairman, should be considered by the meeting as a matter of urgency.
4. Declarations of Interest.
5. To agree the agenda between Part ‘A’ and Part ‘B’ (Confidential Restricted Information).
6. Crematorium Matters. Report by the Crematorium Manager (attached)
7. Crematorium Memorial Gardens – Proposed Improvements 2018/19. Report (attached)
8. Performance Monitoring Report – Quarter 3 2017/18. Report by Treasurer (attached)
9. 2018/19 Budget, Fees and Charges. Report by Treasurer (attached)
10. Dates of Future meetings:
Recommended that the following dates be agreed:
Friday 22nd June 2018 @ 2.30 p.m.
Friday 3rd August 2018 @ 2.30 p.m.
Friday 2nd November 2018 @ 2.30 p.m.
Friday 15th February 2019 @ 2.30 p.m.
PART ‘B’ (Confidential/Restricted Information)
NOTE: Local Government (Access to Information) Act 1985
In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:
1. All relevant statutory provisions.
2. All relevant Government circulars and ministerial advice.
3. All relevant adopted policies of the Council.
4. Capital Works Programme.
5. Current Estimates.
6. Standing Orders
7. Consultants’ opinion and advice.
8. Published works relevant to the subject of the report.
NORTH DEVON COUNCIL
Minutes of a meeting of the NORTH DEVON CREMATORIUM JOINT COMMITTEE held at the Crematorium, Barnstaple on Friday 9th February 2018 at 2.30 p.m.
Present: Representing North Devon District Council
Councillors Jones, Lane and Moores
Representing Torridge District Council
Councillors S.Inch, Langmead (In the Chair) and Pennington.
Procurement and Service Delivery Manager, Crematorium Manager, Treasurer, Secretary and Accountant
Apologies were received from Councillors Edgell, T. Inch and Yabsley
(i) RESOLVED that the minutes of the meeting held on 20th October 2017 (previously circulated) be approved as a correct record and signed by the Chairman.
(ii) Matters Arising
(A) Upper Car Park – Phase 2 Snagging Update
Councillor Inch stated that the sub base works had not been completed as stated at the last meeting.
The Procurement and Service Delivery Manager stated that NDC were still in negotiations with the contractor over the snagging issues and £24,944.81 + VAT was still held by NDC.
He further stated that a sum over £10,000 had been agreed in lieu of replacing the brick slips.
Councillor Langmead asked if the water egress issue had been sorted.
The Procurement and Service Delivery Manager stated the leak was still being investigated and the contractor had been on site last week and would be again next week.
(c) ITEMS BROUGHT FORWARD WHICH, IN THE OPINION OF THE CHAIRMAN, SHOULD BE CONSIDERED BY THE MEETING AS A MATTER OF URGENCY
Councillor Langmead stated that directional finger posts were required to direct people to different parts of the gardens. At present people had no idea as to where to go for each named garden area. It was also asked if interpretation boards similar to that in the car park could be provided elsewhere in the garden.
The Crematorium Manager was asked to investigate and report back to the Joint Committee.
(d) DECLARATIONS OF INTEREST
There were no declarations of interest announced.
(e) CREMATORIUM MATTERS
The Joint Committee considered a report by the Crematorium Manager (previously circulated).
It was noted:
That the recent epidemic of flu had resulted in there being no organist being available on one recent occasion. Staff had stepped in to deliver the music seamlessly using the Obitus Music system.
That the gates at the entrance to the new Car Park, had been upgraded with new stronger posts to resist future damage from vehicles using the entrance to reverse. The work had also created a separate pedestrian access gate.
That the last of the paper cremation registers (2004-2009) had been sent to be bound using a Devon bookbinding company.
That some AV upgrades had been installed in the Rowan chapel. A tribute screen had been installed in the viewing room and a small tribute screen fitted to the lectern to allow the minister/celebrant to monitor the tributes without having to look behind them.
ii) Crematorium Figures
The Cremation figures were noted.
It was noted that the cremations in January was 182 and in ... view the full minutes text for item 5.