Agenda and minutes

No. Item





A meeting of the above Committee will be held at the Crematorium, Barnstaple on FRIDAY 22nd JUNE 2018 AT 2.30 p.m.


Members:         Representing North Devon Council


Councillors Mrs Barker, Edgell, Jones, Lane, Luggar, Moores and Yabsley (Chairman).


                        Representing Torridge District Council


Councillors Dezart, A. Inch, S Inch, Langmead (Vice Chairman) and Pennington.





1.         Appointment of Chairman 2018/19 (North Devon Council Member)


2.         Apologies for Absence.


3.         Appointment of Vice Chairman 2018/19 (Torridge DC Member)


4.                     To approve as a correct record the minutes of the meeting held on 9th February 2018           (attached).


            (a)        Matters Arising


5.         Items brought forward which, in the opinion of the Chairman, should be considered by the meeting as a matter of urgency.


6.         Declarations of Interest.


7.         To agree the agenda between Part ‘A’ and Part ‘B’ (Confidential Restricted Information).




8.         Crematorium Matters. Report by the Crematorium Manager (attached)


9.         Outturn 2017/18. Report by Treasurer (attached)



PART ‘B’ (Confidential/Restricted Information)





NOTE:  Local Government (Access to Information) Act 1985


In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:


1.         All relevant statutory provisions.

2.         All relevant Government circulars and ministerial advice.

3.         All relevant adopted policies of the Council.

4.         Capital Works Programme.

5.         Current Estimates.

6.         Standing Orders

7.         Consultants’ opinion and advice.

8.         Published works relevant to the subject of the report.













Minutes of a meeting of the NORTH DEVON CREMATORIUM JOINT COMMITTEE held at the Crematorium, Barnstaple on Friday 22nd June 2018 at 2.30 p.m.


Present:         Representing North Devon District Council


Councillors Edgell, Jones, Lane and Yabsley (Chairman)


                        Representing Torridge District Council


Councillors Dezart, S.Inch, Langmead (Vice Chairman) and Pennington.




Head of Operational Services, Crematorium Manager, Secretary and Accountant




RESOLVED, that Councillor Yabsley be appointed Chairman of the Joint Committee until re-appointments are made in the next municipal year.


The Chairman welcomed Ricky McCormack, Head of Operational Services to his first meeting of the Joint Committee.


The Joint Committee recorded its thanks to Martin Williams, who had recently retired, for his support to the Joint Committee over a number of years and wished him well for the future.


It was agreed that a letter of thanks be sent to Mr Williams


(b)       APOLOGIES


Apologies were received from Councillors T. Inch and Moores and S.Hearse (Treasurer)




RESOLVED, that Councillor Langmead be appointed Vice Chairman of the Joint Committee until re-appointments are made in the next municipal year.


(d)       MINUTES


(i)         RESOLVED that the minutes of the meeting held on 9th February 2018      (previously circulated) be approved as a correct record and signed by the Chairman.


(ii)        Matters Arising

            (A)       Aspen Chapel

            Councillor Edgell asked why there had been an increase in the costs        for the refurbishment of the Aspen Chapel.

            The Accountant stated that the majority of the increase was for VAT            together with building control fees that had not been included in the costings and an increase in the contingencies.




There were no declarations of interest announced.




The Joint Committee considered a report by the Crematorium Manager (previously circulated).


i)          Achievements


It was noted:


A)        That the covered walkway at the rear of the crematory was very industrial and      dark and that new lighting and roof treatment/wall panelling had been    installed to improve its appearance.


B)        Flower room – that new floral tribute stands (galvanized steel) had been     installed replacing the original stands which were over 40 years old.


C)        That Phase 1 of a new bench/sanctum area in Authors & Royals had been            installed, it was currently unused but was visually more appealing.


D)        That Signs had been ordered to improve the garden access as requested   at         the previous joint committee meeting. The areas & beds would be colour        coded and linked to new, larger and an increased number of signs.


E)        That following requests from Funeral Director to improve the visibility of     approaching hearses and maintenance issues, the hedge between the two       car-parks was being replaced with a slatted fence.


F)         That the snagging from the Rowan Chapel works had been completed,      including the damaged car-park ramp area.


ii)         Crematorium Figures


The Cremation figures were noted.





iii)        Metals Charity Recycling Award


It was noted:


That the Chairman had presented a cheque for £5,000 to  ...  view the full minutes text for item 6.