Agenda and draft minutes

Venue: Town Hall - Bridge Street, Bideford, EX39 2HS

Contact: Sandra Cawsey - Democratic Services  Email: sandra.cawsey@torridge.gov.uk

Items
No. Item

14.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor Dart.

15.

Minutes pdf icon PDF 154 KB

Confirmation of the Minutes of the Meeting held on 1 August 2019.

Minutes:

It was proposed, seconded and –

 

Resolved:

 

That the minutes of the meeting held on the 1 August 2019 be agreed and signed as a correct record, subject to the following amendment:

 

Minute 10 – Harbour and Pilotage Activity Quarter 3

 

Final paragraph – to delete reference to Councillor Brenton.

 

Vote: (For - Unanimous)

 

 

16.

Action List pdf icon PDF 311 KB

Minutes:

The following updates were made to the Action List:

 

Minute No. 3 – Port Sanitary Authority

 

The Harbour Master advised this was now the Port Health Plan which is work ongoing and being undertaken by Janet Williams, Environmental Health & Community Safety Manager.  The Plan to be brought back to this Group in due course.     The Planning and Economy Manager stated there used to be a Bideford Port Sanitary Authority, but no reference to this can be found following the Government reorganisation 1974.

 

Councillor Christie said it was not the Port Health Plan and he referred to when Barnstaple had ships and there was a Port Sanitary Authority with a Port Sanitary Officer.  There was a fee paid to Bideford.

 

The Harbour Master confirmed that health checks are still carried out, but was unsure whether a fee was still paid – he would find out.

 

 

Minute No 8  -  Estuary Sampling/Dredging

 

Harbour Master gave brief history details.  Crown Estates looking at costs of sampling.  Project in abeyance.

 

Councillor Laws raised a concern with regard to the removal of stones/pebbles at Skern.  The Planning and Economy Manager suggested he speak to the Property & Procurement Manager for further information.

 

 

Minute No. 35 – Harbour Act 1925

 

The Acts had been published in the London Gazette making them official.  The Planning and Economy Manager stated that under all previous Legal Reviews no further information had been found.   Councillor Christie to refer the matter back to ????????????? for further review.

17.

Public Contributions

Minutes:

Mr Mark Smith addressed the meeting and asked why the Bideford Bylaws had been removed from the TDC and Archives websites.   They had been removed about 2 years ago.

 

The Planning and Economy Manager and the Harbour Master were unaware of this, but gave assurance they would be uploaded to the Harbour website.

 

 

A member of the public raised concerns with regard to speed limits on the river, in particular the speed of  jet ski’s.  The Planning and Economy Manager agreed to review the signage.  This matter to be added to the action list.

 

 

Mr Stephen Barnes addressed the meeting regarding the 1925 Harbour Act   He reported that the Act included that Brunswick Wharf should be preserved and vessels to be allowed to moor there.   This was disputed by the Harbour Master.  Councillor Christie said he had no knowledge of this and that the Act did not cover East the Water.  He gave details of the Act.   Mr Barnes said he would produce the Harbour Act.  This matter to be reviewed.

18.

Agreement of Agenda Items Parts I and II

Minutes:

There were no Part II items.

19.

Urgent Matters of Information Brought Forward with the Permission of the Chairman and the Commitee

Minutes:

There were no urgent matters of information brought forward.

20.

Moorings and Facilities Policy pdf icon PDF 121 KB

To receive the report of the Planning and Economy Manager

Additional documents:

Minutes:

Prior to the presentation of the report, the Chair sought clarification as to why the Moorings and Facilities Policy was dated June 2017.   The Harbour Master explained that, at the request of the previous Chair, he had drafted a Policy, but due to the situation at Brunswick Wharf it had been put on hold.

 

The purpose of the report, presented by the Harbour Master was to provide Members of the Bideford Harbour Board with a draft Moorings and Facility Policy.

 

A brief overview of the report was given, with particular reference being made to “Houseboats” and the associated “Bylaws and General Directions”. 

 

When debating this item, Councillor Christie referred to his proposal made at the previous meeting (as stated below) and asked for a seconder.   The motion was seconded by Councillor McGeough.

 

“The Council accept the principle to have house boats in the harbour in areas where the Harbour Master can see no conflict.    This recommendation to then go to Community & Resources Committee”.

 

Councillor Christie emphasised the need to move forward on this matter and to accept “in principle” houseboats in the harbour.

 

The following comments were made with regard to houseboats:

 

·         Having houseboats in the harbour is no problem, managing them is the problem

 

·         What constitutes a houseboat – the need to establish that it is a houseboat.

 

·         Additional costs to the Authority for services etc. if further houseboats were allowed in the harbour

 

Following a comment made by the Harbour Master regarding Licence Agreements, and comments from the houseboat owners who stated they were unaware of such Agreements, it was agreed the Harbour Master would meet with them the following week.

 

It was proposed by Councillor Christie, seconded by Councillor McGeough

and –

 

Resolved:

 

That the Council accept, the principle, to have house boats in the harbour in areas where the Harbour Master can see no conflict.    This recommendation to then go to Community & Resources Committee.

 

(Vote:  For – Unanimous)

 

The Planning and Economy Manager raised a concern with the motion – it was not the responsibility of the Harbour Master to agree/disagree areas.   In the past areas he had said were unsuitable had always been challenged.   It was suggested that the motion be amended to state that any recommendations of the Harbour Master be brought back to this Group for consideration.

 

A further addition to the motion was put forward by the Harbour Master, namely that the Moorings and Facilities Policy and the Bylaws and General Directions also to be presented to the Community and Resources Committee.

 

It was proposed by Councillor Rossi, seconded by Mr T Gibbs that the following recommendations be presented to Community & Resources Committee:

 

Recommendations:

 

That the Council accept in principle to have house boats in the harbour, and for areas recommended by the Harbour Master to be brought back to Harbour Board for consideration.

 

That the Moorings and Facilities Policy and the Bylaws and General Directions be presented

 

(Vote:  For – Unanimous)

21.

Financial Summary Quarter 2- 2019/20 pdf icon PDF 404 KB

To receive the report and Appendix of the Planning and Economy Manager

Minutes:

The Planning and Economy Manager presented the report which provided Members of the Harbour Board with a financial summary for the period Quarter 2 - 2019/20 (July – September).

 

An overview of the current financial situation as detailed in Appendix 1 attached to the report was given.  The deficit figure for the Harbour was noted.

 

Following a brief discussion the report was noted.

22.

Harbour and Pilotage Activity - Quarter 2 pdf icon PDF 119 KB

To receive the report of the Planning and Economy Manager

Minutes:

The Group received an update from the Harbour Master detailing the activities of the Harbour Master and pilotage movements within the Statutory harbour limits of the Harbour Board Authority.

 

Following an enquiry from Councillor McGeough, the Harbour Master confirmed that the “designated person” mentioned in the report was Janet Williams, the Environmental Health & Community Safety Manager at Torridge, and he agreed to include her name in future reports.

23.

Forward Plan pdf icon PDF 190 KB

Minutes:

The Forward Plan was noted.

24.

Any Other Business