Agenda and draft minutes

Venue: Town Hall - Bridge Street, Bideford, EX39 2HS. View directions

Contact: Democratic Services  Email: democratic.services@torridge.gov.uk

Items
No. Item

74.

Apologies For Absence

To receive apologies for absence from the meeting

Minutes:

An apology for absence was received from Councillor D Brenton.

75.

Council Minutes pdf icon PDF 148 KB

Confirmation of the Minutes of the Meeting of the Council held on 9 December 2019.

 

Confirmation of the Minutes of the Extraordinary Council meeting held on 13 January 2020.

Additional documents:

Minutes:

It was proposed by Councillor Christie , seconded by Councillor Hackett and -

 

Resolved:   That the minutes of the meeting held on 9 December 2019 be confirmed as a correct record and signed by the Chair.

 

(Vote: For 33, Abstention 2 )

 

It was proposed by Councillor Christie, seconded by Councillor Hackett and -

 

Resolved:   That the minutes of the Extraordinary Council meeting held on 13 January 2020 be confirmed as a correct record and signed by the Chair.

 

(Vote: For 32, Abstention 3 )

 

Matters Arising:

 

Minutes of the meeting of 9 December  

 

Minute 35 – Councillor Christie read to the meeting a newspaper article regarding the investments of a British Pension Fund that did not reflect the climate emergency.   The Strategic Manager (Resources) informed the meeting that the matter of the Council’s pension fund investment had been raised at the last Audit & Governance Committee meeting.   Arrangements have been made for the Assistant County Treasury to attend the next meeting of the Audit & Governance Committee to report on the types of investments within the Peninsula Pension fund.  

 

Members were reminded that this Authority had declared a Climate Change Emergency and a Climate Change Working Group had been established.

 

76.

Public Contributions

15 minute period for public contributions

Minutes:

There were no public contributions

77.

Declarations of interest

Members with interests to declare should refer to the Agenda item and describe the nature of their interest when the item is being discussed.

Minutes:

Members were reminded that declarations of interest should be made as and when the specific agenda item to which they related was under discussion.

78.

Agreement of Agenda Items Part I and II

Minutes:

It was proposed by Councillor Christie , seconded by Councillor Hicks and -

 

Resolved:   That the Agenda as circulated be agreed

 

(Vote: For 34, Against 1)

 

79.

To consider correspondence or other business especially brought forward by the direction of the Chair

Minutes:

There were no urgent matters of information brought forward.

80.

To answer questions submitted under Procedural Rule A9 pdf icon PDF 206 KB

Minutes:

A question was submitted by Councillor Christie under Procedural Rule A9.

 

In accordance with the Constitution, a written answer to the question had been circulated to all Members.

 

QUESTION UNDER PROCEDURAL RULE A9

 

Could Officers supply figures showing the percentage of affordable houses agreed for each qualifying site of 25 units or more within Torridge over the last five years.

 

ANSWER

 

Please see answer attached to the minutes.

 

Councillor Christie asked that a letter be written to The Local Government Association suggesting they contact all Councils asking them to provide figures (as carried out by this Authority), and for these figures to then be forwarded to Central Government to show the reality of the situation.  

 

It was proposed by Councillor Christie , seconded by Councillor Langford and –

 

Resolved:   That a letter be sent to the Local Government Association attaching our figures and requesting the same information is collected from other Councils to present to Central Government.  

 

(Vote: For 34, Abstention 1 )

 

81.

Changes to the Constitution - Working Group

To receive a verbal update

Minutes:

A verbal update was given by Councillor Hodson who referred to the Members Bulletin which had outlined all areas covered in the Constitution review. A final meeting to be held on 12th February, giving Members the opportunity to agenda any items in the Constitution Review that had not already been included. An open session will take place prior to the item being included on the agenda for approval and adoption at the Annual General meeting.

 

The review of the Constitution had been lead by Councillor Jim McKenna (Cornwall County Council) via the Local Government Association, who will be attending a meeting to address questions raised by Members in relation to the proposed changes.   Details of the meeting to be circulated to all Members in due course.

82.

Polling District and Polling Places Review 2019 pdf icon PDF 246 KB

To receive the report of the Head of Paid Service

Additional documents:

Minutes:

The Head of Paid Service presented the report, the purpose of which was for Members to agree the proposals of the Returning Officer, following a review of Polling Districts and Polling Places within the Torridge District.

 

Following an enquiry from Councillor Leather regarding the use of Bideford Rugby Club as a Polling Station, Councillor Hodson read to the meeting a written response from the Senior Electoral and Democratic Services Officer.  Due to boundary changes, some residents who had previously voted at the Rugby Club would now be required to attend at a Polling station in Northam.

 

Councillor Leather agreed to seek further clarification from the Senior Electoral and Democratic Services Officer.

 

It was proposed by Councillor Christie seconded by Councillor Lock

and –

 

Resolved:

 

That the proposals (a – e) attached to the report be approved.

 

(Vote:  Unanimous)

83.

Councillors Allowances pdf icon PDF 243 KB

To receive the report of the Head of Paid Service

Additional documents:

Minutes:

The purpose of the report, presented by the Head of Paid Service, was for Members to consider the recommendations from the Independent Remuneration Panel, set out in Appendix 1 attached to the report. 

When presenting the report, the Head of Paid service referred in particular to the recommendation with regard to Vice Chairs not receiving an allowance.   The recommendation had been made following comments by Members recorded in the survey sent to them following their election, that the ongoing payment should not be supported.

Councillor Laws commented that the report did not include reference to the Standards Committee.   The Head of Paid Service advised this had been noted and contact had been made with the Chief Executive of South West Councils, but to date no response had been received.   Two options were put forward as follows:

  • To consider an allowance as per other Committees
  • To bring this matter back to Council following receipt of comments from South West Councils

 

Councillor Bushby arrived at 18.50pm.

At the request of the Chair each recommendation was discussed individually, and the matters arising included:

h)        Lead Member roles – if required the Panel to be reconvened to review this item.

i)          Vice Chairs to receive remuneration.  To be further discussed in the future, together with Lead Member roles.

j)          To be referred back to the Panel.

 

It was proposed by Councillor McGeough, seconded by Councillor Lock that the recommendations as set out in the report not be accepted. 

Councillor McGeough requested a recorded vote and this was supported by more than five Members as required by the Constitution.

A recorded vote was taken on the first motion –

COUNCILLOR

FOR

  AGAINST

BOUGHTON, R

X

 

BRIGHT, C

X

 

BROWN, M

X

 

BUSHBY, D

X

 

CRAIGIE, R

 

X

CHRISTIE, P S

 

X

CLARKE, M

 

X

COTTLE-HUNKIN C

X

 

DART, A L

X

 

FORD, L

X

 

GUBB, J

 

X

HACKETT, P J W

 

X

HARDING, S

 

X

HAMES, P

X

 

HAWKINS, C

X

 

HEPPLE, K

X

 

HICKS, R H

 

X

HODSON, C

 

X

HURLEY, D

 

X

HUTCHINGS, J

X

 

INCH, A T

 

X

JAMES, K J

 

X

JONES, D

X

 

LAWS, N

 

X

LANGFORD, S

 

X

LEATHER, C

 

X

LOCK, R A

X

 

McGEOUGH, D A D

X

 

McKENZIE, J

 

X

MANLEY, J

 

X

NEWTON, S

 

X

PENNINGTON, P W

 

X

ROSSI, G

X

 

WATSON, P

 

X

WISEMAN, R

 

X

 

(Vote:  For 15, Against 20)

The motion was lost.

It was proposed by Councillor Leather, seconded by Councillor Hackett that the recommendations be accepted apart from recommendations (i) and (j) - to include Lead Member roles, be referred back to the Panel for further review.

A recorded vote was requested by Councillor McGeough which was supported by more than five Members as requested by the Constitution.

COUNCILLOR

FOR

  AGAINST

BOUGHTON, R

 

X

BRIGHT, C

X

 

BROWN, M

 

X

BUSHBY, D

 

X

CRAIGIE, R

X

 

CHRISTIE, P S

X

 

CLARKE, M

X

 

COTTLE-HUNKIN C

X

 

DART, A L

X

 

FORD, L

 

X

GUBB, J  ...  view the full minutes text for item 83.

84.

Petitions

To receive petitions (if any)

Minutes:

There were no petitions.

 

85.

Notices of Motion

85a

Written Notice of Motion from Councillor Hames

'This Council notes with concern the continuing deterioration of road surfaces in the Torridge area and specifically the dangerous potholes which have appeared on the westbound and eastbound stretch of the A39 between the Northam roundabout and the first turn-off to Abbotsham and requests that Devon Highways takes urgent action to rectify the state of disrepair on that road.'

 

Minutes:

Written Notice of Motion from Councillor Hames

 

'This Council notes with concern the continuing deterioration of road surfaces in the Torridge area and specifically the dangerous potholes which have appeared on the westbound and eastbound stretch of the A39 between the Northam roundabout and the first turn-off to Abbotsham and requests that Devon Highways takes urgent action to rectify the state of disrepair on that road.'

 

Councillor Hames presented the Notice of Motion.  The Head of Paid Service advised that as this Authority did not have an appropriate committee to debate this matter, it was suggested contact be made with Devon County Council Highways.

 

This matter had been raised and discussed with the Leader of Devon County Council, Councillor Hart, at the last Bideford Area Advisory Group meeting held in November 2019.     Councillor Hodson, Chair of the Group had written to Councillor Hart on more than one occasion, but to date no response had been received. Other appropriate action to take would be:

 

·         To contact Devon County Councillors

·         To be debated at HATOC meetings

 

District and County Councillor A Inch advised that reporting of potholes should be made online through Devon County Council’s website. He then explained the process that would follow, and if it was considered to be a safety defect repairs would be carried out within 21 days.

 

A brief discussion followed during which it was suggested that each District Councillor write to Devon County Council Highways detailing issues within their wards.

 

It was proposed by Councillor Hames, seconded by Councillor Ford and -

 

Resolved:   That Councillors write to Mr J Ruffalo at Devon County Council Highways outlining any issues/concerns of roads within their Wards.  

 

 (Vote: For 23, Against 4, Abstention 7)

 

Councillor Hackett out of the room.

 

 

 

86.

Exclusion of Public

The Chair to move:

 

“That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information as defined in Schedule 12A of the Local Government Act 1972”

Minutes:

It was proposed by Councillor Christie seconded  by Councillor Watson and –

 

Resolved:

 

That under Section 100(a)(4) of the Local Government Act (as amended) the public be excluded from the meeting for the following items of business because of the likely disclosure of exempt information by virtue of Paragraph 3 of Part 1 and Paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

 

(Vote: For 33, Abstention 2)

87.

PART II - (CLOSED SESSION)

Items which may be taken in the absence of the public and press on the grounds that exempt information may be disclosed.

 

88.

Update following 13 January Extraordinary Full Council meeting

To receive a verbal update

Minutes:

The Strategic Manger (Resources) gave a verbal update on a confidential matter previously discussed by Members at a meeting held 13 January 2020.

 

 

 

The meeting commenced at 6:30pm and closed at 7:33pm

 

 

 

Chair:                                                                          Date: