Agenda and minutes

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No. Item


Apologies For Absence

To receive apologies for absence from the meeting.


Apologies were received from Councillor Woodhouse.



Minutes pdf icon PDF 144 KB

Confirmation of the Minutes of the meeting held on Wednesday 01 June 2022.


Chair reviewed the minutes with members. Members queried whether a response had been received from DEFRA, and it was confirmed no response had been received at the time of the meeting.


It was proposed by Councillor Harding, seconded by Councillor Pennington and




That the minutes of the meeting held on Wednesday 01 June 2022 be agreed as a correct record.


(Vote: Yes - 8, Abstentions - 1, No - 0)


Following the vote it was queried when the Annual Report for External would be presented at Full Council. It was confirmed that the report would be added to the agenda for the September meeting.



Public Participation

15 minute period for public contributions


No requests for public participation were received.


Action List pdf icon PDF 107 KB

To review the action list.


Chair reviewed and updated the action plan with members.


In relation to Minute 118 of the action list, the Head of Legal and Governance (& Monitoring Officer) it was explained the Citizen’s Advice uplift in funding went to Full Council for agreement and was signed off as part of budget setting.


In relation to Minute 5 of the action plan, Councillor Cottle-Hunkin confirmed that an email had been circulated to members of the Joint Planning Policy Committee and agreed that Climate Change would be added to each agenda.


Following a discussion on the action related to Bucks Mills it was agreed that this action would remain on the action list as ongoing.




Declaration Of Interests

Members with interests should refer to the agenda item and describe the nature of their interest when the item is considered.



Members were reminded that declarations of interest should be made as and when the specific agenda item to which they related was under discussion.



Agreement Of Agenda Items Part I and II


There were no Part II items.


Urgent Matters Brought Forward With the Permission Of The Chair


Chair raised that a response had been received from the Commissioning Team for NHS England and South West. It was explained that they were unable to accept the invite to attend External in September due to work commitments, it was further explained that the Commissioning Team already report to several Scrutiny Committees in the region. 


The Commissioning Team had offered to share a report with members, and this would be forwarded once received.  It was also stated that they attend Devon Health and Adult Care Scrutiny Committee, which County Councillor Linda Hellyer attends.


It was requested that an action to distribute the report be added to the action list. 


Members also suggested that the Committee could link up with Councillor Hellyer and forward on any questions or concerns to her as a representative on the Devon Health and Adult Care Scrutiny Committee.


Link Centres & Mental Health Provision

An opportunity to hear from Sue Matthews in relation to the Link Centres for Torridge Area.


With agreement of the Chair, it was suggested that this item be adjourned till the September Committee meeting.


Consideration Of The Forward Plan pdf icon PDF 185 KB

To review the forward plan.


There was a lengthy discussion regarding a request to invite Pollyfield to attend Committee to present their forward plans and take questions. The Head of Legal and Governance (& Monitoring Officer) provided some background to the lease agreement and the length and agreed that this could be shared with members.


Following a discussion regarding the reasons for this request and the scope of the invitation the Head if Legal and Governance (& Monitoring Officer) reminded members of the role of External Overview & Scrutiny Committee in inviting Community Centres to highlight their work, and explained that queries in relation to Leases and Property would sit with Community & Resources Committee. 


Following discussions members felt that the request may sit outside the function of the Committee and it was suggested that the Town Council could be approached.  


It was agreed that the representatives for the Link Centres would be invited to the September Committee.


Following a discussion on the merger of the Health Trusts and the expected pressures on health provision it was agreed they would be invited to the Committee in March / April 2023. 


There was a further discussion  regarding an invite to the South West Ambulance Service given the current issues being experiences. It was also requested that an update on First Responders be explored.  It was suggested that Democratic Services look to how SWAS report to DCC.


During discussion it was agreed that a list of organisations that TDC fund would be shared with members.


It was agreed that the next External Overview & Scrutiny Committee time would change to 6pm.