Agenda and draft minutes

RESOLVED

That Councillor Walker be appointed Chair of the Joint Committee until re-appointments are made in the next municipal year.

Apologies were received from Councillors Bulled, Christie, Davis, Y. Gubb,

Phillips and Walker.

RESOLVED

That Councillor J. Gubb be appointed Vice Chair of the Joint Committee until re-appointments are made in the next municipal year.

(a)    Matters Arising

RESOLVED

That the minutes of the meeting held on 4^th February 2022 (previously

circulated) be approved as a correct record and signed by the Chairman.

Matters Arising

There were no matters arising.

Gas Contract – It was reported that the gas contract had expired at the end of March and the Crematorium had inadvertently been placed on the default tariff. A new contract had however, now been agreed but the price had tripled.

It was agreed that the implications of the increase be included in the quarter 1 performance report for consideration at the next meeting.

There were no declarations of interest declared.

The Joint Committee considered a report by the Crematorium Manager (previously circulated).

i)          Covid Crisis Update

It was noted that the Aspen Chapel was now in use and that there were no other active measures in use other than signage/hand gel provision

ii)         Staffing Matters

It was noted:

A)        That no appointment had been made to the Bereavement Administrator post following interviews and would be re-advertised.

B)        That the Lead Gardener had temporarily become a part-time (3-day) role. Some of savings would be used to ‘buy-in’ extra help during peak workload periods.

iii)        Metals Recycling Charity Award

It was noted:

That Families in Grief had been nominated for the next award (July).

All ‘reserve list charities’, previously on the award rota, had been written to seeking re-application requiring strong evidencing their bereavement support.

The current rota was:

North Devon Hospice

Cruse

Children’s Hospice SW

Families in Grief

iv)        Crematorium Figures

The Cremation figures were noted.

v)         Garden Improvements

It was noted that Rowan Exit Sails had been received and were awaiting installation and that the Garden Pond had been completed

vi)        Larkbear Development – Traffic Management

It was noted that the proposed scheme had been referred back for further

consultation as the agreed change was too significant to be implemented

without further public consultation.

Councillor Cann declared an interest in the above matter as a Member of

HATOC.

vii)       Phase B works (garage store/memorial room)

It was noted that the Tender was being produced by the appointed consultants.

viii)      Medical Referee

It was noted that the Government had stated that it hoped to introduce the Medical Examiner role in April 2023 removing the crematorium funded Medical Referee role (£18.50 per cremation).

This would:

• Remove the role of Medical Referee except for an unspecified transition period from April 2023.
• Require a new process to authorise cremations (previously Medical Referee role) to ensure application is lawful. Likely to become a Crematorium Registrar (manager) role.
• Bring financial savings (cost of Medical Referees approx. £29,000 per annum), subject to any additional payments for the transferred authorisation responsibility.
• Simplify and speed the application for cremation process (no medical forms to submit/check).
• Simplify the process of digitally storing cremation applications for 15 years rather than paper storage.

The Joint Committee considered a report by the Treasurer (previously circulated) regarding the outturn for 2021/2022.

RESOLVED:

i)          That the outturn report be noted

ii)         That the reserves and balances as outlined in paragraph 5.1 of the report be approved.

It was noted that the next meeting would be on Friday 5^th August 2022 @

2.30 p.m.