Agenda and draft minutes

Venue: North Devon Crematorium - North Devon Crematorium. View directions

No. Item




Apologies were received from Councillors Denton and Renshaw.



Minutes pdf icon PDF 70 KB

(a)    Matters Arising


(i)         RESOLVED that the minutes of the meeting held on 4th August 2023 (previously circulated) be approved as a correct record and signed by the Chairman.


(ii)        Matters Arising. There were no matters arising.



Items brought forward which, in the opinion of the Chairman, should be considered as a matter of urgency


There were no items of urgency.



Declarations of Interest


There were no declarations of interest declared.



Crematorium Matters. pdf icon PDF 67 KB


The Joint Committee considered a report by the Crematorium Manager (previously circulated).


i)          Metals Recycling Charity Award


It was noted:


That North Devon Hospice had been nominated for the next award (probably December 2023) and that Cruse would be the next nomination in line with the current rota.



Children’s Hospice SW

Families in Grief

North Devon Hospice


ii)         Crematorium Figures


The Cremation figures were noted. The actual figure for October was 131.


iii)        Phase B Works (Garage/Memorial Room)

It was noted that the works would be completed by end of November 2023.


iv)        Direct Cremations


It was noted that the cremation numbers for the 6-months of operation were:

Direct Cremations

April 2022 -March 2023

April 2023-September 2023





v)         Crematorium Organist


It was noted that the Crematorium Organist Contract ended on 4th February 2024 and was being re-tendered for 3 years + 2 year option.


vi)        PETROC Intern


It was noted that a Petroc student with an interest in horticulture was being supported with a support worker in the next couple of weeks for 400 hours.


The Crematorium Manager reported that Jeremy Mann was leaving North Devon Council and that Sarah Higgins would be the new NDC support Lead Officer.


In answer to a question the Crematorium Manager stated the NDC were looking at funding opportunities to provide solar panel at the Crematorium.



Performance Monitoring Quarter 2 2023/24. pdf icon PDF 144 KB


The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 2023/2024.



Dates of Future meetings 2024/2025.

Recommended that the following dates be agreed:


Friday 7th June 2024 @ 2.30 p.m.

Friday 2nd August 2024 @ 2.30 p.m.

Friday 1st November 2024 @ 2.30 p.m.

Friday 7th February 2025 @ 2.30 p.m.



RESOLVED that the following dates for 2024/2025 be agreed:


Friday 7th June 2024 @ 2.30 p.m.

Friday 2nd August 2024 @ 2.30 p.m.

Friday 1st November 2024 @ 2.30 p.m.

Friday 7th February 2025 @ 2.30 p.m.



Date of Next Meeting


PART ‘B’(Confidential/Restricted Information)







NOTE:  Local Government (Access to Information) Act 1985


In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:


1.         All relevant statutory provisions.

2.         All relevant Government circulars and ministerial advice.

3.         All relevant adopted policies of the Council.

4.         Capital Works Programme.

5.         Current Estimates.

6.         Standing Orders

7.         Consultants’ opinion and advice.

8.         Published works relevant to the subject of the report.



It was noted that the next meeting would be on Friday 2nd February 2024 @

2.30 p.m.





The meeting ended at 2.53 p.m.