Agenda and draft minutes

Venue: North Devon Crematorium, Barnstaple

No. Item


Apologies for Absence


Apologies were received from Councillors Cann, Inch and Pennington and

J. Mann – Head of Housing, Planning and Health.



To approve as a correct record the minutes of the meeting held on 5th August 2022 (attached). pdf icon PDF 219 KB

(a)       Matters Arising



(i)         RESOLVED that the minutes of the meeting held on 5th August 2022 (previously circulated) be approved as a correct record and signed by the Chairman.


(ii)        Matters Arising. There were no matters arising.



Items brought forward which, in the opinion of the Chairman, should be considered by the meeting as a matter of urgency


There were no items of urgency.



Declarations of Interest


There were no declarations of interest declared.



Crematorium Matters. Report by the Crematorium Manager (attached) pdf icon PDF 377 KB


The Joint Committee considered a report by the Crematorium Manager (previously circulated).


i)          Metals Recycling Charity Award


It was noted:


That nominations had just been sought for the next award with nominations required by 17th March 2023, suggesting that one ‘round’ had been deleted. It was unclear if this would affect the amount of the next award. North Devon Hospice were currently the next anticipated nominee in line with the current rota:


North Devon Hospice


Children’s Hospice SW

Families in Grief


The Crematorium Manager reported that 2 charities could now be nominated and the grant funding split between the two nominated charities.


The Committee noted that Over and Above had responded to the Joint Committee’s request for more detail regarding their application to be considered for an award under the scheme.


It was agreed that:


a)         The Over and Above refurbishment of the family facility element of the mortuary facilities project at North Devon District Hospital be added to the list of nominees and be the next nominated project.


Councillor Lovering declared an interest in the above matter as she worked at

the North Devon District Hospital and abstained from voting.


ii)         Request To Fund Litter Bin


The Crematorium Manager reported following the request by NDC Councillor Knight that North Devon Council had agreed to fund a new litter bin, the location to be dependent upon the new road layout.


iii)        Crematorium Figures


The Cremation figures were noted.


iv)        Vandalism Damage


It was noted that the Devon & Cornwall Police had indicated that two suspects were to be interviewed but no arrests made to date. A loss assessor was

reviewing the damage repair costs with a view to seeking an insurance



v)         Phase B Works (Garage/Memorial Room)

It was noted that the deadline for tender submissions had been extended by 2 weeks. It was intended to make a decision by end of November with a view to works commencing by the end of January 2023.


vi)        Christmas Working

It was noted that the crematorium would remain open for services except for

weekends and Bank Holidays


ix)        Medical Referee


It was noted that the National implementation of the Medical Examiner role had

been set for 1st April 2023, eliminating the Medical Referee Role except for an as yet unspecified period of time on a consulting basis to iron out any ‘teething’ issues. The process for authorisation of Cremations had not yet been

announced but it was anticipated the role would fall to the Crematorium



x)         Organist


The Crematorium Manager reported that a one off 8% increase (£20.50 per

service) payment had been awarded to the Organist. The current contract

ended in February 2024.



Performance Monitoring Quarter 2 2022/2023. Report by Treasurer (attached) pdf icon PDF 314 KB


The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 2022/2023.



Proposed Dates of Future meetings 2023/2024

Recommended that the following dates be agreed:


            Friday 9th June 2023 @ 2.30 p.m.

            Friday 4th August 2023 @ 2.30 p.m.

            Friday 3rd November 2023 @ 2.30 p.m.

            Friday 2nd February 2024 @ 2.30 p.m.



RESOLVED that the following dates for 2023/2024 be agreed:


Friday 9th June 2023 @ 2.30 p.m.

Friday 4th August 2023 @ 2.30 p.m.

Friday 3rd November 2023 @ 2.30 p.m.

Friday 2nd February 2024 @ 2.30 p.m.



Date of next meeting


PART ‘B’ (Confidential/Restricted Information)





It was noted that the next meeting would be on Friday 3rd February 2023 @

2.30 p.m.





The meeting ended at 3.00 p.m.