Agenda and draft minutes

Apologies were received from Councillors Denton and Renshaw.

(a)    Matters Arising

(i)         RESOLVED that the minutes of the meeting held on 4^th August 2023 (previously circulated) be approved as a correct record and signed by the Chairman.

(ii)        Matters Arising. There were no matters arising.

There were no items of urgency.

There were no declarations of interest declared.

The Joint Committee considered a report by the Crematorium Manager (previously circulated).

i)          Metals Recycling Charity Award

It was noted:

That North Devon Hospice had been nominated for the next award (probably December 2023) and that Cruse would be the next nomination in line with the current rota.

Cruse

Children’s Hospice SW

Families in Grief

North Devon Hospice

ii)         Crematorium Figures

The Cremation figures were noted. The actual figure for October was 131.

iii)        Phase B Works (Garage/Memorial Room)

It was noted that the works would be completed by end of November 2023.

iv)        Direct Cremations

It was noted that the cremation numbers for the 6-months of operation were:

v)         Crematorium Organist

It was noted that the Crematorium Organist Contract ended on 4^th February 2024 and was being re-tendered for 3 years + 2 year option.

vi)        PETROC Intern

It was noted that a Petroc student with an interest in horticulture was being supported with a support worker in the next couple of weeks for 400 hours.

The Crematorium Manager reported that Jeremy Mann was leaving North Devon Council and that Sarah Higgins would be the new NDC support Lead Officer.

In answer to a question the Crematorium Manager stated the NDC were looking at funding opportunities to provide solar panel at the Crematorium.

The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 2023/2024.

Recommended that the following dates be agreed:

Friday 7^th June 2024 @ 2.30 p.m.

Friday 2^nd August 2024 @ 2.30 p.m.

Friday 1^st November 2024 @ 2.30 p.m.

Friday 7^th February 2025 @ 2.30 p.m.

RESOLVED that the following dates for 2024/2025 be agreed:

Friday 7^th June 2024 @ 2.30 p.m.

Friday 2^nd August 2024 @ 2.30 p.m.

Friday 1^st November 2024 @ 2.30 p.m.

Friday 7^th February 2025 @ 2.30 p.m.

PART ‘B’(Confidential/Restricted Information)

Nil

NOTE:  Local Government (Access to Information) Act 1985

In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:

1.         All relevant statutory provisions.

2.         All relevant Government circulars and ministerial advice.

3.         All relevant adopted policies of the Council.

4.         Capital Works Programme.

5.         Current Estimates.

6.         Standing Orders

7.         Consultants’ opinion and advice.

8.         Published works relevant to the subject of the report.

It was noted that the next meeting would be on Friday 2^nd February 2024 @

2.30 p.m.

Chairman

The meeting ended at 2.53 p.m.