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Apologies Minutes: Apologies were received from Councillors Andrews, Denton, Harding, Renshaw and Walker and Steve Hearse (Treasurer).
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(a) Matters Arising Minutes: (i) RESOLVED that the minutes of the meeting held on 2nd August 2024 (previously circulated) be approved as a correct record and signed by the Chairman.
(ii) Matters Arising. There were no matters arising.
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Items brought forward which, in the opinion of the Chair, should be considered as a matter of urgency Minutes: There were no items of urgency.
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Declarations of Interest Minutes: There were no declarations of interest declared.
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Crematorium Matters PDF 140 KB Minutes: The Joint Committee considered a report by the Crematorium Manager (previously circulated).
i) Staffing Update
That a part-time gardener had retired after 20 years’ service and that in line with the service improvement plan and reduced post-autumn workload the recruitment would take place in the spring probably by an apprentice/hybrid appointment.
ii) Crematorium Figures- (excluding NVF)
The Cremation figures were noted. The Crematorium Manager reported that there had been 132 cremations in October of which 30 had been direct cremations. The total number of direct cremations to date were 176.
iii) Metals Recycling Charity Award
It was noted:
That Cruse had been awarded £11,600
Rota for subsequent awards:
Children’s Hospice SW Families in Grief North Devon Hospice Cruse
iv) Service Improvement Plan
It was noted that a survey had been circulated to Funeral Directors seeking their views on the current service delivery and ideas for improvements. A copy of the questions and the results were tabled.
It was hoped that this would also help inform any decision making around pricing at the next Joint Committee meeting. Information regarding the National and South West crematoria statistics were tabled.
A question was raised regarding the apparent lack of awareness of Memorial only Services provided at the Crematorium.
v) Crematorium Solar Panels
It was noted that due to technical issues with Brynsworthy it had been agreed that the Crematorium progress as a stand-alone solar panela project. A preliminary single quote had been obtained based on current electricity costs which, whilst it incorporated some incorrect presumptions (such as use of the copper roof), did give an insight into costs and time to break even. The estimated cost for a basic 70KW system (no storage) was £61,500 with an annual electricity bill saving of £6,687, a payback period of 7 years 4 months and net savings over 20-years of £207,116.
It was noted that the funds for the project could be met from the Budget Management reserve.
It was also suggested that grants may be available for the project.
It was agreed that the Crematorium Manager be authorised to seek tenders for the provision of solar panels.
vi) Projects
It was noted that a 2.5 day closure for cremator servicing would start on 4th November. It had previously not been required to close for 6-monthly servicing but enhanced safety protocols imposed by the service company had made this necessary. A number of projects had been timed to use this opportunity.
Peace Garden: The works would be starting 4th November to create a peaceful garden with seating, water feature and pergola on the old garage site. The noisy elements would be largely completed at this time. Funding source was from a S106 payment. Completion of ground works was likely in late December/early January.
The tarmac repairs and the hearse bay marking would be completed at the entrance.
Drainage works: The ramp from the upper car-park by the Rowan Chapel frequently had an overflow of water when it rained. Drains were being installed to ... view the full minutes text for item 103. |
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Performance Monitoring Quarter 2 2024/2025 PDF 144 KB Minutes: The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 20242025.
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Proposed Dates of Future meetings 2025/2026 Recommended that the following dates be agreed:
Friday 6th June 2025 @ 2.30 p.m. Friday 1st August 2025 @ 2.30 p.m. Friday 7th November 2025 @ 2.30 p.m. Friday 6th February 2026 @ 2.30 p.m.
Minutes: RESOLVED that the following dates for 2025/2026 be agreed:
Friday 6th June 2025 @ 2.30 p.m. Friday 1st August 2025 @ 2.30 p.m. Friday 7th November 2025 @ 2.30 p.m. Friday 6th February 2026 @ 2.30 p.m.
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Dates of Future Meetings |