Agenda and draft minutes

Venue: Virtual Meeting via Zoom with Public Access via YouTube https://tinyurl.com/TorridgeYouTube - https://tinyurl.com/TorridgeYouTube. View directions

Contact: Democratic Services 

Items
No. Item

66.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor Hicks and Mr Hardaker.

67.

Minutes

Confirmation of the Minutes of the Meeting held on 18th March 2021.

Minutes:

It was proposed by Councillor James, seconded by Councillor Christie and –

 

Resolved: That the minutes of the meeting held on the 18th March 2021 be agreed and signed as a correct record.

 

Vote: (For 3, Abstentions 1)

68.

Action List

Minutes:

The action list was discussed and updated.

69.

Public Contributions

Public contributionsin accordance with the current scheme.  (The deadline for registering to speak is by 2pm on Tuesday 22nd June 2021.  To register please email Dem.services@torridge.gov.uk)

 

Minutes:

There were no Public Contributions.

70.

Agreement of Agenda Items Parts I and II

Minutes:

It was proposed by Councillor James, seconded by Councillor McGeough and –

 

Resolved:

 

That the agenda as circulated be agreed.

 

(Vote: For – unanimous)

 

71.

Urgent Matters of Information Brought Forward with the Permission of the Chairman and the Committee

Minutes:

There were no urgent matters.

72.

Port and Harbour Activity Report

To receive the report of the Operational Services Manager.

Minutes:

It was agreed by the Chair, following a request from the Operational Services Manager, that this item be brought forward to allow the Interim Harbour Master to attend other business.

 

Paul Brown, the Interim Harbour Master introduced himself and advised the group of the new working arrangements over the last couple of weeks.

 

The Interim Harbour Master gave a verbal update on the Port & Harbour Activity Report for the last quarter.

 

The following points were highlighted:

·         The Celtic Forrester had visited twice, stayed less than 48 hours and returned to Northeast Spain with approximately 3000 tonnes of clay.

·         Working arrangements with the new Crane Driver is working well.

·         The Deo Gloria had visited Yelland Quay. Input from TDC was not required.

·         Freshspring had undocked and been escorted back to her berth.

·         Dealings had commenced with UK Border Force and Custom & Excise to ascertain the workings of the Harbour Board with dialog ongoing.

·         The Abandoned Vessel and Moorings Policy will be looked at for potential updating.

 

Following a query, the Chair advised that details of the Harbour Master will be discussed in Part II.

 

The report was noted.

73.

Non-elected Members

To receive the report of the Operational Services Manager.

Minutes:

The Operational Services Manager presented the report, the purpose of which was to reappoint the two non-elected representatives to the Harbour Board Working Group.

 

A brief discussion took place surrounding the need for more Independent Members on the Harbour Board Committee.

 

Advice was given to John Puddy, Vice President of Bideford Chamber of Commerce on the procedure of becoming an Independent Member on the Harbour Board Committee.

 

The Chair expressed his thanks to both Mr Gibbs and Mr Hardaker.

 

It was proposed by Councillor James, seconded by Councillor McGeough and –

 

Resolved:

 

That the reappointment of Mr Tim Gibbs and Mr Norman Hardaker as non-elected representatives on the Council’s Harbour Board Working Group be approved with the addition that work continues to recruit further Independent Members.

 

(Vote: Unanimous)

 

 

 

 

 

74.

Port & Harbour Accounts

To receive the report of the Operational Services Manager.

Minutes:

The Operational Services gave an overview of the Port & Harbour end of year accounts.

 

Following a query from Mr Puddy it was advised that discussions had taken place historically that revenue from the Quay car park be allocated to the Harbour however the decision was made not to separate the money.

 

The report was noted.  

75.

Freshspring Bond

To receive the report of the Operational Services Manager.

Minutes:

The Operational Services Manager presented the report, the purpose of which was for Members to decide on whether the bond for the SS Freshspring should be returned to the trust to enable further improvements to the ship.

 

The Chair commended Mr Puddy and his team for all the work they had carried out.

 

It was proposed by Councillor Christie, seconded by Councillor McGeough and –

 

Resolved:

 

That the request to return the bond to the Freshspring trust, be approved, with annual inspections /surveys undertaken by the trust and the Harbour Master to ensure the vessel does not deteriorate which would be detrimental to the harbour area. The report to be presented to this committee at the end of the reporting year. The bond could be reinstated for the ship to remain in the Harbour area if any defects where not rectified within a defined time scale.

 

(Vote: Unanimous)

 

76.

Exclusion of the Public

The Chair to move:

 

“That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information as defined in Schedule 12A of the Local Government Act 1972”

 

Minutes:

It was proposed by Councillor James, seconded by Councillor Christie and –

 

Resolved:

 

That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information by virtue of paragraph 3 of Part I and paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

 

(Vote: Unanimous)

 

Mr Puddy left the meeting.

 

 

 

77.

Part II - Closed Session

 

Items which may be taken in the absence of the public and press on the grounds that exempt information may be disclosed.

 

78.

Update on Management of Harbour Board

To receive a verbal update from the Operational Services Manager.

Minutes:

The Operational Services Manager provided the group with a verbal update on the Management of the Harbour Board confirming that the current Harbour Master had relinquished his role and a new interim Harbour Master had been appointed.

 

A brief discussion took place surrounding communication issues with the Head of Legal & Governance (Monitoring Officer) and the Operational Services Manager giving advice.

 

It was proposed by Councillor Christie, seconded by Councillor McGeough and –

 

Resolved:

 

That a letter of thanks be sent to the Harbour Master from the Harbour Board Committee.

 

(Vote: Unanimous) 

 

 

It was proposed by Councillor McGeough, seconded by Councillor James and –

 

Resolved:

 

That the press and public be re-admitted

 

(Vote: Unanimous)

 

 

 

 

 

79.

Any Other Business

Minutes:

No other business was discussed.