Agenda and minutes

Venue: Virtual meeting via Zoom

Contact: Sandra Cawsey - Democratic Services  Email: sandra.cawsey@torridge.gov.uk

Items
No. Item

92.

Apologies for Absence

Minutes:

An apology for absence was received from Mr Hardaker.

93.

Minutes pdf icon PDF 130 KB

Confirmation of the Minutes of the Meeting held on 23 September 2021.

Minutes:

It was proposed by Councillor James, seconded by Councillor Christie and –

 

Resolved: That the minutes of the meeting held on the 23rd September 2021 be agreed and signed as a correct record.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

 

 

X

Christie, P

X

 

 

Mr T Gibbs

 

X

Mr N Hardaker

 

 

 

Hicks, R

X

 

 

James, K

X

 

 

McGeough, D

 

 

 

 

(Vote:  For 3, Abstentions 2)

 

94.

Action List pdf icon PDF 220 KB

Minutes:

Item 8 – The Operational Services Manager confirmed this item would be covered under item 7.

 

Item 37 - The Operational Services Manager confirmed that unfortunately no progress had been made on this and that progress will only be made when an opportunity becomes available. The Chair agreed to remove from the Action List however the committee will continue to monitor if any land or property does become available as a storage solution.

95.

Public Contributions

Public contributionsin accordance with the current scheme.  (The deadline for registering to speak is by 2pm on Wednesday 5 January 2022).  To register please email Dem.services@torridge.gov.uk)

 

Minutes:

There was no public contribution.

96.

Agreement of Agenda Items Parts I and II

Minutes:

It was proposed by Councillor Bushby, seconded by Councillor James and –

 

Resolved:

 

That the agenda, as circulated, be agreed.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

X

 

Christie, P

X

 

 

Mr T Gibbs

X

 

Mr N Hardaker

 

 

 

Hicks, R

X

 

 

James, K

X

 

 

McGeough, D

 

 

 

Mr J Puddy

X

 

 

 

(Vote: For Unanimous).

 

 

97.

Urgent Matters of Information Brought Forward with the Permission of the Chairman and the Committee

Minutes:

There were no urgent items brought forward.

98.

Harbour Masters Quarterly Report pdf icon PDF 225 KB

To receive the report of the Operational Services Manager

Minutes:

The Harbour Master informed the Harbour Board that he has updated the format of the report and will look to bring points to the Harbour Board for decisions to be made.

 

The Harbour Master started by confirming the role of Torridge District Council for the Harbour and confirmed that he would be working in the Harbour at least one day a week.

 

During the last quarter the Harbour Master informed the committee that it had been a busy quarter with 2 clay boats, a tug boat which currently remains in the port and the InyangaEntsha arrived at Harland & Wolff for engineering works.

 

The Harbour Master moved on to update the Harbour Board on what had be completed over the last quarter:

 

Pilot Boat

The Harbour Master confirmed that 5 year hull survey and certification inspection had been completed on the pilot boat however considerable works were required by the H&W shipyard to allow her to achieve the required standards. Whilst the work was being carried out a suitably certified RIB was successfully used as a pilot boat at a cost of £300 per Act. The Harbour Master requested that the Harbour Board keep under review if the Harbour requires its own pilot boat or would an option to hire one at £300 per Act be more viable.

 

Mr Puddy raised with the Harbour Master that it might be worth looking at other ways in which the Pilot boat could generate income. The Harbour Master confirmed that this is something he will be looking at over the next 6 months.

 

Mr Gibbs offered the Harbour Master his assistance next time when the Harbour Master is in discussions with the surveyor in regard to the Pilot Boat. The Harbour Master gratefully accepted the offer.

 

The Chair asked the Harbour Master what was the total cost to carry out all the work on the Pilot boat. The Operational Services Manager confirmed that the 5 year survey and the works the surveyor requested cost £29,000.

 

Port Risk Assessments

The Harbour Master confirmed that all 10 Port Risk Assessments were formally reviewed with Devon Audit Partnership in November 2021.

 

Port Security / Department for Transport

The Harbour Master confirmed the Bideford Port Facility Security Plan was submitted to the Department for Transport in October 21 for approval. The Harbour Master hoped that this would be approved imminently.

 

Harbour Board PMSC Training

The Harbour Master recommended that all Harbour Board Members undergo refresher training with regard to their significant responsibilities as the Duty Holder under the PMSC. The British Ports Association is holding a 2 hour “Duty Holder Awareness” webinar on 17 Jan 22 which would cost £30 per member. The Harbour Master requested members contact him to arrange.

 

Designated Person

The Harbour Master discussed the role of the Designated Person to the Harbour Board and agreed that they would bring this back to a future meeting to discuss in more detail.

 

Mutual Co-Operation – Ilfracombe

The Harbour Master requested permission from  ...  view the full minutes text for item 98.

99.

Port & Harbour Accounts pdf icon PDF 55 KB

Minutes:

The Operational Services Manager gave an overview of the Harbour Board Finance report for Quarter ending 31 December 2021.

 

Following a question from Councillor Christie regarding the NDC Contribution, the Operational Services Manager confirmed the NDC contribution was for pilotage services and that NDC pay TDC a percentage for undertaking pilotage in the Taw and Torridge estuary.

 

 

100.

Future meeting dates - venue to be confirmed

  • Thursday 24 March 2022 at 2pm Harbour Board
  • Thursday 9 June 2022 at 2pm Port Security, 2.30pm Harbour Board
  • Thursday 22 September 2022 at 2pm Harbour Board
  • Thursday 8 December 2022 at 2pm Port Security, 2.30pm Harbour Board

 

Minutes:

Future meeting dates were agreed for the following:

 

·         Thursday 24 March 2022 at 2pm Harbour Board

·         Thursday 22 September 2022 at 2pm Harbour Board

·         Thursday 8 December 2022 at 2pm Port Security & 2.30pm Harbour Board

 

It was agreed that a new date for the June meeting be confirmed due to a clash with Plans Committee.

101.

Any Other Business

Minutes:

None

102.

Exclusion of the Public

The Chair to move:

 

“That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information as defined in Schedule 12A of the Local Government Act 1972”

 

Minutes:

It was proposed by Councillor James, seconded by Councillor Hicks and –

 

Resolved:

 

That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information by virtue of paragraph 3 of Part I and paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

 

(Vote: Unanimous)

 

103.

Part II - Closed Session

Items which may be taken in the absence of the public and press on the grounds that exempt information may be disclosed.

 

104.

Item brought forward at the discretion of the Chair

To receive a verbal update.

Minutes:

Members received a presentation at the discretion of the Chair.

105.

Update on Alleged Breach of Equalities Measures

To receive a verbal update from the Head of Legal & Governance (Monitoring Officer)

 

Minutes:

In the absence of the Head of Legal & Governance, the Operational Services Manager gave an update to members.

 

Members requested that the Head of Legal & Governance provides a further update at the next meeting.

 

It was proposed by Councillor Christie, seconded by Councillor James and

 

Resolved:

 

That the press and public be re-admitted

 

(Vote: Unanimous)