Agenda and draft minutes

Venue: Virtual Meeting via Zoom with Public Access via YouTube https://tinyurl.com/TorridgeYouTube - https://tinyurl.com/TorridgeYouTube. View directions

Contact: Sandra Cawsey - Democratic Services  Email: sandra.cawsey@torridge.gov.uk

Items
No. Item

129.

Apologies for Absence

Minutes:

An apology for absence was received from Councillor James.

130.

Minutes pdf icon PDF 232 KB

Confirmation of the Minutes of the Meeting held on 16 June 2022

Minutes:

It was proposed by Councillor Hicks, seconded by Councillor Bushby and –

 

Resolved: That the minutes of the meeting held on the 16 June 2022 be agreed as a correct record.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

X

 

Christie, P

X

 

 

Mr T Gibbs

 

 

Mr N Hardaker

 

 

Hicks, R

X

 

 

James, K

 

 

McGeough, D

 

 

 

Mr J Puddy

X

 

 

 

 

Vote: (For - unanimous) – Mr Hardaker was yet to join the meeting so did not take part in the vote.

131.

Action List pdf icon PDF 216 KB

Minutes:

The Action List was discussed and updated.

132.

Public Contributions

Public contributions in accordance with the current scheme.  The deadline for registering to speak is by 2pm on Tuesday 18 October 2022.  To register please email Dem.services@toridge.gov.uk

 

Minutes:

There were no public contributions.

133.

Agreement of Agenda Items Parts I and II

Minutes:

There were no Part II items.

134.

Urgent Matters of Information Brought Forward with the Permission of the Chairman and the Committee

Minutes:

No urgent matters were brought forward by the Chair.

 

Councillor Christie raised a matter that the Quay 22 Café Van had moved opposite another café who had complained. Councillor Christie asked why it had moved and if the Café Van could be re-located?

 

A brief discussion followed.

 

The Harbour Master advised he had authorised the move following a complaint from the Lundy Office. He briefly explained the content of the email and the reasons why he authorised the move. The Harbour Master advised he would look at re-locating the Café Van to a more appropriate location.

 

Following a query, it was confirmed that the Café Van does require a license which incurred a fee. The Operational Services Manager advised he would contact the Estates Team to ascertain when the license was due to end and then it can be reviewed.

 

 

 

 

 

 

135.

Port & Harbour Accounts pdf icon PDF 58 KB

Minutes:

The Operational Services Manager presented this item and advised following comments at a previous meeting the format of the accounts had been amended.

 

Mr J Puddy commented that the new format was very clear and was an improvement.

 

The Operational Services Manager went on to explain the new format to Members and provided a detailed overview of the figures.

 

Mr N Hardaker joined the meeting at 2.53pm.

 

 

 

136.

Bideford Harbour - Safety Management System

To receive a verbal update from the Harbour Master

Minutes:

The Harbour Master commenced this item advising that each Port is required to have their own Safety Management System and own Risk Assessment which is required to be publicly accessible.

 

It is the responsibility of the Harbour Master to ensure the Safety Management System is in place and up to date and work for this would be carried out during the next quarter. The Bideford Safety Management System has 17 sections and is available within the Harbour section of the Councils website. The Harbour Master welcomed any comments from Members on the Safety Management System.

 

The Port Risk Assessments would also be reviewed during the next quarter by both the Harbour Master and Deputy Harbour Master.

 

Following a query from Mr J Puddy, it was confirmed that the ladders for access to vessels on the Quay were covered in the Risk Assessment under Port of Bideford MRA 1 - Slips, Trips and Falls. The Harbour Master explained in detail the process in the event of an accident from ladders.

137.

Port and Harbour Activity Report pdf icon PDF 133 KB

To receive the report of the Operational Services Manager

 

Minutes:

The Harbour Master presented the report, the purpose of which was to report to Members of the Bideford Harbour Board Working Group about the activities and commercial vessel movements in the port and estuary since the last meeting on Thursday 16th June 2022. The Harbour Master asked for any questions as he went through the report. 

 

A video of HMS Atherstone coming in was shared with Members.

 

Following a question from Councillor Christie, the Harbour Master advised that he had not contacted the Environment Agency regarding dredging as it would delay the process and incur costs. He was content that the enabling legislation in place allows him to proceed. Dredging falls within the remit of maintenance and the main aim for this was to ensure vessels could access the Harbour.

 

Regarding the potential to land sand at Yelland the Harbour Master advised that he was confident to hand this over to Seven Seas as they understood the stipulation involved with dumping sand out at sea.  

 

The Harbour Master advised he had received a request from Cory Shipping to quote for 4 to 5 shiploads of 2000 tonnes of poultry ash for onward shipment to Okehampton. An explanation of Poultry Ash was given. Both the Harbour Master and the Operational Services Manager advised more information would be necessary before agreeing to this shipment. Once more information had been sought it would be brought back to the board.  

 

It was proposed by Councillor B Hicks, seconded by Councillor D Bushby and –

 

Resolved: That the dredging maintenance work commence.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

X

 

Christie, P

X

 

 

Mr T Gibbs

 

 

Mr N Hardaker

X

 

 

Hicks, R

X

 

 

James, K

 

 

McGeough, D

 

 

 

Mr J Puddy

X

 

 

 

 

Vote: (For – unanimous)

 

Councillor D Bushby congratulated the team on the oil spill exercise.

 

A discussion took place surrounding a sunken vessel in the Harbour and the work required to address the situation.

 

It was proposed by Councillor B Hicks, seconded by Councillor D Bushby and –

 

Resolved: That the work required to address the sunken vessel be approved.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

X

 

Christie, P

X

 

 

Mr T Gibbs

 

 

Mr N Hardaker

X

 

 

Hicks, R

X

 

 

James, K

 

 

McGeough, D

 

 

 

Mr J Puddy

X

 

 

 

Vote: (For – unanimous)

 

The Deputy Harbour Master gave an update on the Bideford Harbour Office and the Squirty Fountains. Once a quote for repair had been received for the fountains it would be presented to the board.

 

The Harbour Master advised the Harbour Users Group would be re-visited in another quarter.

 

138.

Future dates for Harbour Board and Port Security

Thursday 26 January 2023 – Port Security at 2pm

                                               Harbour Board at 2.30pm

 

Thursday 20 April 2023 – Harbour Board at 2.30pm

 

Venues to be confirmed

Minutes:

The future dates were agreed.

139.

Any Other Business

Minutes:

Following a request from Mr J Puddy to discuss a sensitive item it was agreed to move the meeting into Part II.

 

It was proposed by Councillor B Hicks, seconded by Mr J Puddy and –

 

Resolved:

 

That the public be excluded from the remainder of the meeting because of the likely disclosure of exempt information by virtue of paragraph 3 of Part I and paragraph 10 of Part 2 of Schedule 12A of the Local Government Act 1972.

 

A recorded vote was taken.

 

COUNCILLOR

FOR

AGAINST

ABSTAIN

Bushby, D

X

 

Christie, P

X

 

 

Mr T Gibbs

 

Mr N Hardaker

X

 

 

Hicks, R

X

 

 

James, K

 

 

McGeough, D

 

 

 

Mr J Puddy

X

 

 

 

(Vote: For - unanimous).

 

Part II

 

Mr J Puddy advised that the Fresh Spring had been invited to the Appledore book festival, however when the boat arrived access to moor was refused.

 

A discussion and debate took place on the ownership of the Quay in Appledore and the right to block mooring.

 

The Head of Legal & Governance (Monitoring Officer) provided legal advice.

 

The Chair suggested that a report be drawn up and presented at Community & Resources about mooring at Appledore. 

 

It was proposed by Councillor B Hicks, seconded by Councillor D Bushby and

 

Resolved:

 

That the press and public be re-admitted

 

(Vote: For - unanimous)