Agenda item



A virtual meeting of the above Committee will be held on FRIDAY 7th AUGUST 2020 AT 2.30 p.m.


Members:       Representing North Devon Council


Councillors Bulled, Cann (Vice Chairman), Davis, Gubb, Lovering, Phillips and Walker


                        Representing Torridge District Council


Councillors Christie, Gubb, Harding, A. Inch (Chairman) and Pennington.




1.         Apologies for Absence.


2.         To approve as a correct record the minutes of the meeting held on 19th       June 2020 (attached).


            (a)       Matters Arising


3.         Items brought forward which, in the opinion of the Chairman, should be considered by the meeting as a matter of urgency.


4.         Declarations of Interest.


5.         To agree the agenda between Part ‘A’ and Part ‘B’ (Confidential Restricted Information).




6.         Crematorium Matters. Report by the Crematorium Manager (attached)


7.         Performance Monitoring Quarter 1 2020/21. Report by Treasurer (attached)


8.         Dates of Future meetings:


            Friday 6th November 2020 @ 2.30 p.m.

            Friday 5th February 2021 @ 2.30 p.m.


PART ‘B’ (Confidential/Restricted Information)






NOTE:  Local Government (Access to Information) Act 1985


In addition to any document specifically mentioned, reports included in this Agenda will have been prepared with reference to any or all of the following:


1.         All relevant statutory provisions.

2.         All relevant Government circulars and ministerial advice.

3.         All relevant adopted policies of the Council.

4.         Capital Works Programme.

5.         Current Estimates.

6.         Standing Orders

7.         Consultants’ opinion and advice.

8.         Published works relevant to the subject of the report.






















In the absence of the Chairman and Vice Chairman, Councillor Christie was appointed to Chair the meeting


(b)       APOLOGIES


Apologies were received from Councillor Davis and Inch (who would be late)


(c)       MINUTES


(i)         RESOLVED that the minutes of the meeting held on 19th June 2020 (previously circulated) be approved as a correct record and signed by the Chairman.


(ii)        Matters Arising – There were no matters arising


The Vice Chairman Councillor Cann joined the meeting and took the Chair




There were no declarations of interest declared




The Joint Committee considered a report by the Crematorium Manager (previously circulated).


i)          Solar Panels


It was noted that due to the Covid 19 crisis there had been no developments

ii)         Achievements


It was noted:


a)           That the Aspen Flower area had been completed and was available for use.


b)         That the crematorium now had five beehives, three of which were this year’s swarm.


iii)        Covid Crisis Update


It was noted:


a)            The crematorium had not had any cases for 4-weeks (report submitted 22.7.2020).


b)            That Government advice regarding places of worship did not relate to the crematorium but did trigger a review of risk assessments. This resulted in the retention of singing as it was recognised the measures and facilities were sufficient to manage the risk.


c)            That the situation was constantly monitored, and previous measures would be re-instated if necessary.


d)            That the current measures were likely to remain in place for the medium term and the Aspen Chapel would be unavailable until the next financial year.


iv)        Metals Recycling Charity Award


It was noted that £10,000 had been awarded to Over and Above (maternity bereavement suite) and the cheque presented by the Chairman and Councillor Lovering on 22nd July. Clarity had been nominated for the next award (January 2021) as previously reported and the subsequent nomination list was:


Calvert Trust

Over and Above (Cancer & Wellbeing Centre)

Families in Grief

North Devon Children’s Holiday Foundation

North Devon Hospice


Children’s Hospice SW

Over and Above (North Devon Hospital – Maternity Unit Bereavement Suite)



That no further additions would be considered prior to February 2022.




v)         Crematorium Figures


The Cremation figures were noted and that the average delay from death to service was currently 16 days.


vi)        Garden Improvements 2020/21


It was noted that it was hoped to re-start the approved garden projects in the next few weeks as contractors resumed working.


The cover for the Rowan exit would be reviewed, as the long-term use of the chapel made the work difficult, unless weekend working could be secured.


vii)       Larkbear Development – Traffic Management


It was noted:


a)            That the Crematorium Manager had reported concerns regarding the traffic measures to the NDC Policy Development Committee on 16th July. A strong view had been expressed that a 2-route access to the crematorium must be maintained, at all times as the single-route via

Gratton Way was untenable.


It had been suggested that a time of day restriction on Old Torrington Road would minimise rush-hour traffic whilst allowing mourners and the hearse access during the day. The proposed access to the link road, which was some years from fruition, would create a second route and allow a review of the Old Torrington Road route.


b)            That the small strip of land needed by Devon County Council for the proposed pavement widening in the vicinity of the crematorium site was available to sell or transfer to their ownership once they applied.


viii)      Christmas/New Year


It was noted that subject to any pandemic developments it was expected to close on Christmas and New Year’s Eves


(f)        PERFORMANCE QUARTER 1 2020/2021


The Joint Committee considered and noted a report by the Treasurer (previously circulated) regarding the performance for Quarter 1 April to June 2020/2021.


The Chairman, Councillor Inch joined the meeting and took the Chair


The Committee again expressed its thanks to the Crematorium Manager and staff for their continued work during the current difficult times.





The following dates for future meetings were noted:


Friday 6th November 2020 @ 2.30 p.m.

Friday 5th February 2021 @ 2.30 p.m.








Supporting documents: